Project Coordinator #24270

About the Company

Blue Chip Talent is looking for a Project Coordinator I who is 100% Remote. In this position, you will be responsible for planning, implementing, and evaluating the smooth organization and successful execution of assigned projects. Participates in project teams under the leadership of Project Managers. Works with cross-functional teams to optimize the execution of their services; keeps track of contractual obligations with vendors promptly and initiates payment.

About the Role

This is what you will do:

• Works closely with leadership for a smooth transition of contacts, agreements, and expectations with vendors.
• Maintains a detailed schedule for each project of all essential activities and deadlines.
• Adapt details as necessary during the preparation of the project and alert the Project Manager of changes.
• Coordinates with the Project Manager to ensure the completion of project-specific requirements at the assignment meeting.
• Works with the association or sponsor when appropriate to coordinate activities conforming to rules and regulations under the direction of the leadership.
• Integrates CME documentation requirements in the planning process if CME credits are to be applied to ensure complete compliance with CME requirements and regulations.
• Sets up and completes project conference binder to archive all project information; sets up, monitors, and maintains accurate information updates all pertinent data in appropriate project databases such as faculty, program(s), and budget information.
• Works with sponsors towards optimal execution of agreements, including providing information on project specifics, services, and obtaining necessary documentation; requests, coordinates, and orders exhibit equipment and services.
• Performs related duties as assigned.
• Strong customer service orientation.
• Clear understanding of the budgeting process.
• Ability to act diplomatically in an international environment.
• A proven ability to work under pressure and meet tight deadlines.
• Exceptional project management skills, including the ability to manage multiple projects of various diverse scopes.

Qualifications

Must Have Requirements:

• Ability to communicate effectively both orally and in writing.
• Thorough knowledge and understanding of business principles, processes, and technology.
• Good analytical, conceptual, and problem-solving skills to evaluate business problems and apply knowledge to identify appropriate solutions.
• Solid teamwork and interpersonal skills.
• Strong knowledge of computers to operate effectively with Word, Access, and Outlook.
• Experience organizing, planning, & implementing projects.
• Experience in multi-tasking, working across different functions for a successful project.
• Good analytical & problem-solving skills.