What are the responsibilities and job description for the Executive Assistant (Healthcare Operations) position at Blue Cross of Idaho?
Blue Cross of Idaho is looking for an experienced Executive Assistant to provide administrative support to the VP of Medical Management, as well as business support to a team of 150 employees within multiple office locations in Idaho.
Position is located in Meridian, Idaho and will work onsite.
To be considered this position, you have the following:
Experience: Three years of administrative support to executive level positions.
Education: Bachelor’s degree or equivalent combination of education and work experience (Two years’ work experience is equivalent to one year of college)
Individuals most successful in this position will have:
- Extensive knowledge of the Microsoft Office suite, general office procedures, and professional communication
- Knowledge and experience working within healthcare industry
- Ability to cultivate rapport and productive working relationships with business partners throughout the organization
- Knowledge of budgets and project timelines
- Ability to plan and coordinate events
In this role, we will ask you to:
- Organize complex calendars and schedules, coordinate logistics for all meetings travel and events, both internal and external, participate in meetings as needed, taking minutes and assisting with action items. Proactive regarding conflicts, resolving scheduling problems and understanding executive priorities.
- Exercise significant discretion and confidentiality when handling executive administrative matters. Represent the company and executives in a positive light by exercising great follow-through skills and good judgment.
- Lead, drive and carry out results for various team events, socials, and offsite meetings across departments.
- Coordinate budget & forecast information. Prepare, validate and process expense reports. Manage and monitor purchasing.
- Produce high level, professional presentations and documents for supported executive(s). Prepare reports and presentations, agendas, special projects, financial documents, and other related documentation in support of executives’ key business objectives.
- Coordinate and arrange travel, process expense reports and assist with management of budget for travel and events.
- Screen incoming executive communication and handle very confidential information as requested. Research and gather information and respond to non-routine inquiries.
- Write drafts and prepare correspondence for various internal communications that require leadership response. May assist preparing and managing presentations and decks.
- Collaborate on ad hoc projects, lead assigned projects or tasks, and prepares complex reports as requested by executives.
- Collaboratively provide backup support for others in the department and help the team work efficiently together.
- Serve as a liaison with building management on workspace.
- Performs other duties and responsibilities as assigned.
As of the date of this posting, a good faith estimate of the current pay range is $28.23/hour to $39.54/hour. The position is eligible for an annual incentive bonus (variable depending on company and employee performance). Other types of compensation may also be available, such as overtime.
The pay range for this position takes into account a wide range of factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, internal equity, geography, business or organizational needs, and alignment with market data. At Blue Cross of Idaho, it is not typical for an individual to be hired at or near the top range for the position. Compensation decisions are dependent on factors and circumstances at the time of offer.
We offer a robust package of benefits including paid time off, paid holidays, community service and self-care days, medical/dental/vision/pharmacy insurance, 401(k) matching and non-contributory plan, life insurance, short and long term disability, education reimbursement, employee assistance plan (EAP), adoption assistance program and paid family leave program.
We will adhere to all relevant state and local laws concerning employee leave benefits, in line with our plans and policies.
Reasonable accommodations
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Salary : $28 - $40
