IP Docketing Specialist

Position Requirements:

The Intellectual Property Docketing Specialist is responsible for accurately maintaining and managing the intellectual property (IP) docketing system, including patents, trademarks, and copyrights. This role ensures that all deadlines are tracked and met, and that IP filings are handled efficiently. The ideal candidate will possess strong organizational skills, attention to detail, and experience in IP docketing within a legal environment.

• Maintain and update the IP docketing system, ensuring that all relevant deadlines for patents, trademarks, and copyrights are accurately recorded and monitored.
• Track and manage all critical dates related to IP filings, responses, renewals, and other actions, ensuring timely completion and compliance with all legal and procedural requirements.
• Review and enter incoming IP-related correspondence into the docketing system, including documents from the USPTO, foreign patent offices, and clients.
• Generate and distribute regular docket reports to attorneys, paralegals, and other legal staff, highlighting upcoming deadlines and required actions.
• Assist in the preparation and filing of IP documents, including applications, amendments, and renewals, ensuring accuracy and adherence to deadlines.
• Coordinate with foreign associates and other external parties to ensure that international IP filings and deadlines are properly managed.
• Conduct periodic audits of the docketing system to ensure accuracy, completeness, and compliance with firm standards.
• Provide training and support to legal staff on the use of the docketing system, ensuring that all users understand how to access and interpret docket information.
• Maintain accurate and up-to-date records for all IP matters, ensuring that case files are complete and properly organized.
• Stay current with changes in IP laws, regulations, and filing procedures, updating the docketing system and processes as necessary.
• Collaborate with the IP team to develop and implement best practices for docketing and IP case management.
• Provide general administrative support to the legal team, including scheduling meetings, coordinating communications, and managing correspondence.

Job Requirements:

• Associate’s or Bachelor’s degree in Legal Studies, Paralegal Studies, or a related field is preferred. Certification in IP docketing or paralegal studies is a plus.
• At least 2-4 years of experience in intellectual property docketing or a similar legal support role. Experience in a law firm or legal department is required.
• Strong understanding of intellectual property laws, regulations, and filing procedures, particularly for patents and trademarks.
• Proficiency in using IP docketing software (e.g., CPI, Anaqua, PATTSY, or similar systems) and familiarity with electronic filing systems used by the USPTO and foreign patent offices.
• Excellent organizational and time-management skills, with the ability to manage multiple deadlines and prioritize tasks effectively.
• High attention to detail and accuracy in data entry and document management.
• Effective communication skills, both written and verbal, with the ability to work collaboratively with attorneys, clients, and external parties.
• Problem-solving skills, with the ability to anticipate issues and develop solutions.
• Ability to work independently and within a team, demonstrating initiative and a proactive approach to responsibilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Computerized docket databases: 1 year (Preferred)

Work Location: In person