Office Administrator

1. General Administration

• Manage daily office operations and ensure a smooth workflow.
• Maintain office supplies inventory and reorder as needed.
• Handle incoming and outgoing mail, email correspondence, and phone calls.
• Organize and maintain office files, records, and documentation.

2. Calendar & Meeting Coordination

• Schedule and manage appointments, meetings, and travel arrangements.
• Prepare agendas, take meeting minutes, and distribute action items.
• Coordinate conference calls and virtual meetings.

3. Financial & Accounting Support

• Assist with basic bookkeeping tasks (e.g., invoicing, expense tracking, budget monitoring).
• Process and file receipts, reimbursements, and vendor payments.
• Work with accountants and financial teams on record-keeping.

4. HR & Employee Support

• Assist in employee onboarding and offboarding processes.
• Maintain personnel records and ensure compliance with company policies.
• Coordinate payroll, benefits, and time-off requests with HR or payroll providers.

5. Office Maintenance & Vendor Management

• Oversee office equipment maintenance (printers, computers, etc.).
• Manage relationships with vendors, contractors, and service providers.
• Ensure the office is clean, organized, and fully functional.

6. Communication & Client Relations

• Serve as the first point of contact for visitors, clients, and partners.
• Handle inquiries professionally and direct them to the appropriate person.
• Assist in drafting internal memos, reports, and company-wide announcements.

7. Project & Event Coordination

• Support company events, workshops, and team-building activities.
• Assist in special projects and research tasks as assigned.
• Ensure deadlines and deliverables are met efficiently.

8. Compliance & Confidentiality

• Ensure compliance with company policies and industry regulations.
• Maintain strict confidentiality regarding company and employee information.

9. Technology & IT Support

• Troubleshoot minor IT issues and coordinate with IT support when needed.
• Manage office software licenses, subscriptions, and user accounts.

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: No less than 25 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Ability to Commute:

• Audubon, NJ (Preferred)

Ability to Relocate:

• Audubon, NJ: Relocate before starting work (Preferred)

Work Location: In person

Salary : $15