Construction Coordinator

Principal and Essential Functions:

The Construction Coordinator will support all Construction Department personnel located in the region and is responsible for providing daily administration of financial matters related to ongoing and proposed construction projects, preparing contracts and other project documentation as well as routine accounting, clerical and administrative functions. The position requires a general understanding of the retail construction industry and the construction process. Other requirements include personal initiative, accuracy, attention to detail, judgment, and confidentiality.  

Responsibilities:

Construction Related Activities:

• Assemble documents for entry into e-Builder (our construction management & accounting program).
• Set up project budgets and feasibility budgets; Monitor Construction & Re/Dev budgets.
• Create & amend Commitments in e-Builder.
• Review invoices, pay applications, affidavits & lien waivers for accuracy & against budget & contract; Submit for manager approval; Input into e-Builder.
• Monitor payment progress, research info and run reports using accounting software.
• Facilitate Property Management interface with eBuilder on construction projects.
• Prepare architectural and GC contracts.
• Assemble & distribute RFP and bid packages.
• Prepare bid qualification spreadsheets.
• Collect & review contractor Certificates of Insurance to provide to Risk Mgmt.
• Maintain/update stable of consultants/GC’s, project files & department drawing library.

General Responsibilities:

• Independently manage a wide variety of administrative functions (team calendar maintenance, arranging conference calls, preparing meeting materials, filing, fielding phone calls, general correspondence, etc.).
• Liaise with other departments & work well within all levels of the organization.
• Use software programs to update reports & databases: e-Builder, Salesforce, JDE, BI.
• Maintain storage/filing systems & confidential information in an organized manner.
• Assist with various project assignments & communications as needed.

Qualifications:

• BA/BS Undergraduate degree preferred.
• 3-5 years' experience in construction related administrative role preferred.
• Job cost & project management knowledge.
• Must possess good analytical skills & problem-solving abilities.
• Strong computer skills; Experience with JDE, e-Builder, Salesforce or another comparable system is required.
• Ability to organize and manage multiple projects.
• Strong verbal & written communication skills & a meticulous attention to detail.
• Understands contracts & leases.
• Strong customer service skills.
• Strong team player.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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