Bookkeeper/Executive Assistant

Job Description:

Are you an experienced and detail-oriented bookkeeper ready to take on a unique opportunity? We are seeking a highly organized and skilled Bookkeeper/Executive Assistant to manage the office and financial records of a well-regarded real estate investment firm. If you have a passion for financial accuracy, enjoy working in a dynamic environment, and want to be part of a growing business this could be the perfect role for you! The right candidate will be detail oriented, a self starter and have a strong foundation in bookkeeping and/or accounting. This role will have two primary responsibilities:

• Executive Assistant to the President
• Bookkeeping, organizing, and coordinating financial records

Key Responsibilities:

• Accounts Payable & Receivable: Handle invoices, bill payments, and deposits with precision and efficiency, ensuring smooth financial operations.
• Bank Reconciliations: Perform regular reconciliations of bank, investment accounts, credit cards, and other financial statements.
• Expense Tracking: Keep a close eye on personal and business expenses, ensuring proper categorization and allocation.
• Financial Reporting: Prepare monthly financials for properties, technology, and parent entities; personal financial statements; and year-end tax packages for CPAs.
• Treasury Management: Manage cash balances, monitor cash flow, and provide regular reports on financial health across various financial institutions.
• Vendor Management: Build and maintain relationships with key vendors, ensuring timely payments and resolving any discrepancies.
• Compliance & Documentation: Ensure proper filing and compliance of all financial records, preparing for audits as needed.
• Special Projects: Support ad hoc financial tasks requested by the President.
• Confidentiality: Maintain strict confidentiality of sensitive business and financial data.
• Must be willing to visit Santa Fe, Albuquerque, and Los Alamos based properties on a monthly basis

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What You Bring to the Table:

• Experience: 10 years of bookkeeping experience, with at least 5 years in property management accounting or within a real estate investment office.
• Technical Skills: Expertise in QuickBooks, Microsoft Excel, and financial reporting tools.
• Attention to Detail: Strong organizational skills and the ability to manage multiple priorities while maintaining exceptional accuracy.
• Discretion: Ability to handle sensitive and confidential information with the highest level of integrity.
• Communication: Excellent written and verbal communication skills for professional interactions with property managers, 3rd party CPA, staff, and external advisors.
• Yardi, AppFolio or Rent Management experience a plus.

Why Join Us? This is a rare opportunity to work closely with a growing real estate investment firm. If you’re someone who thrives on precision, enjoys problem-solving, and values discretion, we want to hear from you.

Job Type: Full-time

Pay: $52,000.00 - $58,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Work from home

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Work Location: In person

Salary : $52,000 - $58,000