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Administrative Assistant

Brown Family Charitable Foundation - Kansas City
Leawood, KS Part Time
POSTED ON 12/11/2024 CLOSED ON 2/5/2025

What are the responsibilities and job description for the Administrative Assistant position at Brown Family Charitable Foundation - Kansas City?

The Brown Family Charitable Foundation – Kansas City seeks a dedicated and detail-oriented Administrative Assistant to support the foundation's day-to-day operations and educational initiatives. This part-time role (15 - 20 hours per week) offers a flexible schedule but requires availability during school hours to assist with events and programs. The ideal candidate will be passionate about the Foundation’s mission to elevate 21st-century education for preK-12 students in the Greater Kansas City Metro and beyond by Inspiring Leaders, Empowering Learners, and Uniting Communities.

Key Responsibilities:

  • Event Support: Assist in planning and executing Foundation events, including school-day workshops, meetings, and community outreach. Responsibilities include coordinating logistics, communicating with participants, and managing event materials.
  • Operational Support: Provide essential support to ensure smooth daily operations, including scheduling meetings, organizing files, managing calendars, and preparing documents and correspondence.
  • Communication Support: Assist with drafting, proofreading, and distributing internal and external communications, including emails, newsletters, and reports. Maintain contact lists and ensure timely communication with program stakeholders.
  • Grant Process Assistance: Help manage the grant disbursement process by organizing documentation, assisting potential grantees, and preparing materials for review.
  • Knowledge Management: Help manage the Foundation’s knowledge management system to facilitate information sharing and collaboration across teams and partners.

Personal Attributes:

  • Strong organizational and multitasking abilities
  • Proactive, service-minded, and adaptable to changing priorities
  • Excellent communication skills, both written and verbal
  • Ability to work independently and collaboratively in a team setting
  • Comfortable working in diverse school and community environments
  • Discretion and professionalism in handling sensitive information

Experience & Skills:

  • Previous administrative assistant experience; experience in education or non-profit settings is a plus
  • Strong writing and editing skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Forms)
  • Experience coordinating events or supporting project management
  • Familiarity with survey tools and data analysis is a plus but not required

Role Details:

This position reports to the Foundation Director and offers opportunities for professional growth and involvement in impactful educational initiatives. The Administrative Assistant will play a crucial role in supporting the Foundation’s mission and ensuring smooth operations while benefiting from a flexible schedule that fits around event needs during the school day.

Interested candidates should contact Jo Weller, Foundation Director, at jo@bffkc.org.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 15 – 20 per week

Benefits:

  • Flexible schedule
  • Paid time off
  • Professional development assistance

Schedule:

  • No nights
  • No weekends

Work Location: Hybrid remote in Leawood, KS 66211

Salary : $20 - $25

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