Administrative Assistant

Butterfield Healthcare is seeking an Administrative Assistant to support the Company leadership. Responsibilities include providing administrative support to ensure efficient operations of the office through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Will report to the company ownership at Naperville and Chicago Gold Coast locations

RESPONSIBILITIES:

• Completes a broad variety of administrative tasks including: managing an active calendar of appointments; mail, scanning, faxing and copying; completing and administering expense related documents; composing and preparing correspondence/documents that are sometimes confidential; arranging travel plans, itineraries and agendas; and compiling necessary documents for meetings.
• Answer calls professionally, provide accurate responses and/or redirect when necessary.
• Create and edit presentations, documents and reports as required.
• Maintain electronic and hard copy filing system.
• Perform data entry.
• Record minutes at various meetings.
• Complete special projects assigned.
• Perform all other related duties as assigned.

QUALIFICATIONS

• 3-5 years experience in an administrative assistant role preferred.
• Excellent communication skills and the ability to communicate with various departments and external customers.
• The ability to manage and execute multiple tasks and responsibilities.
• Have a strong sense of urgency and problem-solving.
• Demonstrate ability to shift gears on projects comfortably and effectively.
• Extremely organized and detail-oriented with an emphasis on accuracy.
• High level of discretion in dealing with confidential materials.
• Maintain a professional and positive attitude.
• Proficient in Microsoft applications including Outlook, Word, and PowerPoint.
• Intermediate to Advanced Microsoft Excel Skills.
• Some college.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Multiple Locations