HR Leaves and Benefits Administrator

Position Summary

This role is responsible for the day-to-day benefits and leave administration of the FSA. Benefit administration including but not limited to the open enrollment process for medical insurance, dental, vision as well as enrollment for new hires. In addition, education, and enrollment of employees into other employee benefits during the new hire onboarding process. Day to day responsibility also includes leave administration including short- and long-term disability, FMLA, PFL, non-paid and paid leaves in accordance with NYS and Federal law and the FSA employee handbooks. workers compensation benefits, and safety programs and unemployment claims. This role reports directly to the Benefits and Leave Manager and this department reports to the Human Resource Director.

Expected Hours of Work

This is a full time, non-exempt hourly position with a minimum requirement of 40 hours per week. Days and hours of work are Monday through Friday from 8am-4:30pm with occasional evening and weekend work required during peak periods and as job duties require. Additional hours are required at the start of school in August and January along with any special events held throughout the course of the year. Weekends and evenings are required during peak periods or as needed to support open enrollment efforts.

Essential Functions

• Day to day administration of all benefits programs offered to employees
• Assists hands on with day-to-day processing of benefits and leaves, ensures proper procedures and policies are followed related to the processing of disability, FMLA, PFL and workers’ compensation claims, leave requests, and ADA accommodations
• Ensures proper processing for Workers Compensation and 3rd Party Sick Pay
• Assists with administration of the pensions plans (403b) plans and enrollment of participants
• Processes paperwork in an accurate and timely manner
• Assists with enrollment of participants in the retiree medical plans
• Maintains accessibility and good relationships with all FSA employees and retirees as well as vendors
• Follows risk and cost management processes and procedures that are in place regarding unemployment benefits (process for review of claims, disputes, hearings)
• Communicates with the Payroll Administrators and Manager to ensure applicable accruals are applied to payroll processes for any applicable leave administration
• Responsible for implementing of information and utilization of the leave module in our HRIS system, ensures process efficiencies and procedures are being utilized effectively for management of leaves
• Maintains professional relationships with outside agencies and vendors
• Responsible for the processing of NYS Unemployment Claims, dispute inaccurate claims and represent the organization at hearings if needed
• Oversees mandatory posters/posting requirements for FSA
• Completion of unemployment claim related paperwork, processing unemployment disputes, pulling reports as needed for accounting
• Assists with new hire paperwork and general HR related (non-benefit) projects as needed

Education and Training

• Education: Bachelor's degree (four year college or technical school) or equivalent experience required
• Computer Skills: Proficient in Microsoft Excel, word, and general computer knowledge
• Other requirements: Self-starter, capable of working with others to insure satisfactory results, detail-oriented, capable of handling multiple claims, able to direct the investigation of serious accidents and injuries

Desired Qualifications

• Minimum 3 years’ experience in HR specifically including benefits administration, employee relations, unemployment claims, workers compensation, FMLA, ADA, labor law, and regulations, etc.
• Good computer skills including high proficiency in excel and knowledge of system integrations.
• Exceptional organizational, interpersonal and communication skills.
• Experience in union environment preferred.
• Familiar with UKG preferred or other HRIS systems beneficial.

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines etc.

Physical and Mental Demands

• Good visual acuity for reading reports, computer work, etc.
• Ability to lift, bend, reach, and any other physical demands of the position.
• Ability to walk and stand for up to 8 hours per day

Licensure/Certification

SHRM Certificate preferred.

Travel

Limited, may need to attend conferences, special events

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.