What are the responsibilities and job description for the Administrative Assistant (Part-Time) position at Cancer & Hematology Centers of Western Michigan?
Administrative Assistant (Part-Time)
General Summary
Provides general office support to chief suite executives and the director team. Ensures effective and efficient executive office operations. Performs duties associated with organizing, coordinating, planning, and reporting. Requires some flexibility in work hours.
Job Requirements
Education: High school diploma or equivalent.
Experience: 2-3 years of experience in a similar position.
Technology: Exceptional knowledge of computers and their applications (Microsoft Outlook, Teams, Word, and Excel).
Other: Ability to interact with a diverse population pleasantly and respectfully. Exceptional written and verbal communication skills.
Preferred Knowledge/Skills/Abilities/Education/Experience
Knowledge of healthcare management practices. Ability to work efficiently under tight deadlines, interruptions, and high work volume. Ability to multi-task efficiently. Heightened sensitivity to confidentiality of corporate practices.
Primary Duties and Responsibilities (Essential Functions)
- Manage suite reception area, greeting and assisting visitors.
- Prepare, schedule, and coordinate appointments, meetings, and gatherings including agendas and the recording of meeting minutes as requested.
- Assist in organizing and supporting project related activities.
- Address various property management issues and vendors.
- Provide clerical support to corporate Foundation as requested.
- Perform clerical tasks such as filing, data entry and form processing.
- Maintain office supplies.
- Function as a team member by expanding his/her responsibilities as directed by executives to facilitate company operations.
- Communicate and interact with leaders and peers in a manner that is viewed as having a positive effect on customer services and team morale.
- Demonstrate sensitivity regarding cultural diversity, age specific needs and confidentiality.
These functions are intended to describe the general nature, level and requirements of the work performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The listed duties may be changed at the discretion of management.
This employee may access the Electronic Medical Record (EMR) to perform his/her job responsibilities.
Work Environment
Fast paced and ever-changing office environment. Detailed and challenging work Demanding regarding deadlines and time frames. Working knowledge of computers and their applications to the related field. Eighty percent of the time sitting at computer, 20% of time walking/moving and 5% of the time transporting items weighing less than 20 pounds.
Salary : $32,300 - $40,900
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