What are the responsibilities and job description for the Accounts Payable Specialist position at Cenveo Worldwide Limited?
Cenveo is a leading North American manufacturer of envelopes with over 100 years of experience and approximately 30 billion envelopes manufactured annually. We are seeking an experienced Accounts Payable Specialist in the New Albany, IN location.
Headquartered in Stamford, Connecticut, Cenveo provides competitive pay and a comprehensive benefits package.
Job Summary
Under minimal supervision and with great expertise perform all aspects of the accounts payable function, including administrative tasks, maintaining accurate records and ensuring accurate/timely payment of invoices.,
Primary Duties and Responsibilities (*Essential Functions)
These are functions a qualified incumbent or applicant must be able to perform with or without reasonable accommodation.
- Invoice Processing:
- Verify invoices against purchase orders and receiving reports.
- Ensuring invoices are authorized and accurate.
- Data entry into accounting systems.
- Payment Processing:
- Prepare and process payments to vendors.
- Reconcile payments with vendor statements.
- Ensure payments are made on time to avoid late fees
- Maintain professional/respectful vendor relationships.
- Record Keeping:
- Maintain accurate records of invoices, payments, and vendor information.
- Organize and file financial documents as required.
- Discrepancy Resolution:
- Identify/Resolve discrepancies between invoices, purchase orders, receiving reports.
- Communicate with vendors and internal personnel to resolve issues.
Other (Non-Essential) Functions
Included functions which are normally performed by persons holding this title. However, these functions may be reassigned to other employees as part of a "Reasonable Accommodation" under the ADA.
- Assist with month-end closing procedures.
- May assist with Accounts Receivable duties in some cases.
- Other duties as assigned/required.
Physical Requirements & Environmental Conditions
- Environment is typically general office, though the incumbent may spend short periods in the manufacturing/ warehouse environments with exposure including but not limited to dust, dirt, high noise levels, and variations in temperature.
- Occasional exposure to one or more unpleasant or hazardous conditions.
Cenveo is an EEO Employer
Requirements:
- High School Diploma required
- A minimum of 2 years relevant/similar work experience-Open office work environment
- Strong data entry skills.
- Experience with electronic payment systems a plus
- Proficient in Microsoft Office Suite, especially Excel
- Excellent communication and collaboration skills
- Above-average aptitude and ability to interpret spreadsheets
- Strong analytical and organizational skills
- Must be able to work in a fast-paced environment
- Ability to problem-solve, prioritize, and handle a multitude of projects simultaneously
- Must be able to work with limited supervision and take initiative.
- Must be able to handle extremely confidential information; Operate with integrity.
