What are the responsibilities and job description for the Administrative Assistant position at Chartiers Center?
Chartiers Center is a private, non-profit corporation funded by state, county, third party insurances and private funds. Services include intake, referral, outpatient therapy, psychiatric assessment, service coordination, substance abuse treatment, training and social rehabilitative services, crisis intervention, partial hospitalization, community outreach, day, and recreational services for adults with intellectual disabilities, homeless outreach, and housing program.
As an Administrative Assistantwith Chartiers Center, you would be responsible for assisting with data entry for an Adult Mental Health Supportive Program. The job duties include:
Data entry and data tracking in the Electronic Heath Record and additional databases.
Obtaining Medicaid pre-authorizations and completing weekly insurance eligibility checks.
Answering phones and communicating with team members and clients.
Perform Front Desk Registration duties and share in coverage duties for the Registration Desk for work, vacation, lunch and breaks, and unscheduled time off.Occasional shifts M-Th until 7:30pm at the front desk requiring some flexibility
Excellent written and verbal communication skills.
Taking minutes during team meetings.
Creating purchase orders.
Tracking receipts and vehicle mileage logs.
Qualifications include:
- Diploma from Accredited Secretarial/Business School and four (4) years experience OR High School diploma and five (5) years experience.
- Proficiency in Excel and Word
- Knowledge and use of general office equipment, ability to management tasks simultaneously, ability to work independently, and experience with billing and data entry required.
- Excellent customer service skills and ability to exhibit the high level of confidentiality when working with landlords, contractors and individual serviced.
- Strong Organizational skills
Diversity and Inclusion- Each of our clients/individuals is uniquely different and so are we. We hire great people from a wide variety of backgrounds, cultures, and experiences. Not just because its the right thing to do, but because it makes Chartiers Center Stronger and our clients/individuals healthier. If you share our values and our enthusiasm for our mission, we will be stronger together. EOE
