What are the responsibilities and job description for the Accounting Assistant position at Christian Community Homes and Services?
Qualifications:
- Two Year Accounting Degree or equivalent work experience.
- Strong communication skills necessary to maintain good working relationships with residents, families, co-workers, business vendors, and staff.
- Proficient use of excel and word programs
- Ability to work with accuracy in meeting strict deadlines and create and maintain an efficient work environment.
Reports To:
The Accounting Assistant is directly responsible to the Director of Finance.
Essential Job Functions:
This job exists to accurately process Christian Community Home of Hudson and Osceola’s vendor accounts payable checks on a weekly basis; process private, Medicaid, and Family Care billing monthly; and administratively support the staff and residents as needed. In addition, this position works at the front desk answering phones, welcoming visitors, and assisting with guest check in.
Specific Job Duties:
I. Accounts Payable
- Works with department directors and purchasing staff to distribute/organize and process invoices for approval as they are received.
- Codes and keys invoices into Great Plains financial system. Processes checks for weekly distribution ensuring timely payment. This process includes matching invoices for payment with related check copies, making copies, getting appropriate signatures, mailing out checks, and filing documentation as appropriate.
- Upload entries into banking system, and entering AP related transactions into an excel spreadsheet, which maintains the cash balance on all accounts.
- Enter appropriate details into various excel spreadsheets to track specific purchases.
- Maintain Vendor setup and prepare annual 1099 filings.
- Other AP duties as assigned.
- Billing
- Processes the private pay, Medicaid, and family care billing for all facilities monthly. This involves entering resident data into Point Click Care billing system, processing resident statements, mailing resident bills, and entering billing information into Forward Health program.
- Entering private pay and Medicaid/family care cash receipts into the billing system.
- Performs collection duties, as needed, which could include letters, phone calls, and face-to-face visits with residents and/or their representatives.
- Maintain/update census levels in Point, Click, Care.
- Other Billing duties as assigned.
III. Other
- Answer phones and forward to appropriate staff.
- Greet visitors and assist with visitor/vendor check in.
- Receive and sort daily mail.
- Coordinate and manage resident trust program, including receiving, distributing, and reconciling resident funds.
- Prepares deposits for all CCH entities and documents deposit details into various excel programs including the daily cash tracker and the various donation spreadsheets.
- Maintains contract books and tickler file. Contacts appropriate staff prior to contract renewal, at a predetermined timeframe based on contract renewal specifications.
- Create and maintain the company-wide mailing address file.
- Assists with administrative duties for Directors and management.
- Assists the Corporate Director of Finance in the coordination of various audits. This involves pulling related check copies, and other duties as requested by the outside auditors.
- Ensure the business office operates in an organized and efficient manner. Checking supply and paper levels, ensuring faxes are distributed timely, filing and organizing as appropriate.
Education
Required- Associates or better in Accounting
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