Office Administrator

Circle T Construction, LLC is a rapidly growing company in the construction industry. We are seeking an Office Administrator to help with the organization and running of the daily admin operations of the company. You will play a key role in strengthening our administrative functions and contributing to the sustained growth of our organization.

In order to be considered for this position, you must have experience in data entry, bookkeeping, and project coordination. It also requires excellent organizational skills and the ability to prioritize tasks and meet deadlines. The administrative assistant's responsibilities and duties are outlined below. A description of the skills required for success in this position is also provided.

Duties and responsibilities

Financial Data Entry

• Collecting all receipts, organizing, uploading and categorizing each receipt in Quickbooks.
• Reconciling Credit Card Statements - matching with receipts, making sure we have all receipts and information
• Entering in weekly bills and invoices.
• Keep an updated pricing database - double checking against accounts payable invoices

Timesheets

• Collect and enter in the daily timesheet in Quickbooks Desktop
• Check the previous day’s time logs for missing information - reach out to employees to get missing information
• Keep and Maintain Materials-Used Log - pull materials used from employees time sheets - work with Ashlynn to double check materials taken vs. materials logged for jobs.
• Maintain Fuel Log - Create monthly reports of fuel usage by employee - type and gallons

Assistants for the office

• Manage and schedule for office executives
• Track and order the necessary office supplies when needed
• Manage and organize employee forms, manuals, safety guidelines, and other paperwork
• Ensure the needs of office executives are always met
• Research and prepare the materials needed
• Record information during meetings
• Running errands
• Purchasing apparel

Misc. Data Entry

• Continue adding procedures from manuals in MaintainX for each asset.
• As equipment is purchased, add assets to all programs
• Create spreadsheets as needed

Communication & Customer Support

• Ensure that phone calls and emails are handled professionally and promptly.
• Make calls to customers, vendors, and employees as needed.
• Greeting and assisting customers and vendors.

Required knowledge, skills, and abilities:

• It is essential that the candidate has strong organizational, planning, time management, and communication skills.
• Having the ability to self-motivate, manage multiple priorities under time constraints, adapt to change, and multitask is essential for this position.
• Ability to work effectively as a team player or independently.
• Having a basic understanding of office procedures
• Skills in Microsoft Word and Google spreadsheets
• The ability to be reliable and professional
• Taking the time to pay attention to the details
• Skills in administrative writing and reporting
• Be familiar with Quickbooks Desktop and its features
• Must be willing to learn and implement new technologies and processes

Job Details

• Pay: $15 - $17 an hour based on experience
• Hours: Full time 35-40 hours weekly
• Flexible schedule: M-F
• Location: Jasper TN (CST)
• Upon one year of employment, you will be eligible for PTO

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $15 - $17