OFFICE MANAGER

GENERAL STATEMENT OF DUTIES

General Description

The purpose of the class is to supervise staff, and manage and oversee clerical and support operations for the area of responsibility. The class is responsible for staff supervision, planning, coordinating, training, policy, budget, and reporting. The class works within broad policy and organizational guidelines; independently plans and implements projects; reports progress of major activities through periodic conferences and meetings

This position works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Functions/Typical Tasks

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Supervises staff including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and terminating or recommending termination.
• Plans, organizes, and coordinates activities for area of responsibility; assists with completion of tasks as required.
• Oversees, reviews, and approves expenditures for assigned area; analyzes and provides fiscal data for preparation of the annual budget.
• Develops, or assists with development, and implements policy and procedures for area of responsibility; interprets it for staff as needed.
• Maintains fiscal records and accounts, including disbursement and verification of vendor payments, monitoring account balances, and posting of journal vouchers; assists with preparation of payroll.
• Gathers and maintains information to support periodic and special reports documenting activities and events for area of responsibility.
• Attends or conducts staff and other professional meetings to exchange information; attends professional seminars or conferences to improve professional skills.
• Establishes and maintains record systems for assigned area; processes daily paperwork including reports, memos, requisitions, and personnel information.
• Interacts with other unit managers to resolve problems/issues.
• Serves as Notary Public.
• Performs related work as required.
  
  

Physical Demands

KNOWLEDGE, SKILLS, AND ABILITIES

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
  
  

Unavoidable Hazards (Work Environment)

• None.
  
  

Special Certifications And Licenses

• None.
  
  

Americans With Disabilities Act Compliance

The City of Elizabeth City is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Education And Experience & Special Requirements

Minimum Education and Experience Requirements:

Requires Bachelor's degree in accounting, business administration or related field and three (3) years of experience in administrative support or related experience or any equivalent combination of education and experiences.

The City of Elizabeth City provides outstanding compensation and benefits for its employees. To read more about the benefits, visit our City page.

01

This position requires a high school diploma or GED equivalent. Do you meet this minimum requirement?

• Yes
• No
  
  

02

This position requires the use of Microsoft Excel and Microsoft Power Point. Do you have experience using Microsoft Excel or Microsoft Power Point?

• Yes
• No
  
  

03

This position requires a minimum of 5 years of experience. Do you meet this requirement?

• Yes
• No
  
  

04

Are you currently an employee of the City of Elizabeth City?

• Yes
• No
  
  

05

This position requires a valid driver's license with an acceptable driving history. Do you meet this requirement?

• Yes
• No
• Required Question