What are the responsibilities and job description for the Accounts Payable Analyst position at City of Memphis Careers?
ESSENTIAL JOB FUNCTIONS: Works under the direction of the Accounts Payable Supervisor to service all city divisions in processing invoices, reconciling statements, and ensuring accurate and timely payment to vendors and suppliers. Audits and processes payroll deductions for benefit provider, pension, and interface payments for Memphis Light, Gas and Water, property taxes, Counsellink and Youth Services programs. Processes paper, electronic, online, and virtual card payments based on request. Prepares centralized vendor payments for multiple divisions. Records, monitors, and follows-up with the appropriate parties regarding returned payments. Processes tax exempt forms, W-9 forms, and requests to void and/or reissue payments. Conducts daily payment distributions from authorized payments. Assist divisions in resolving contract, purchase order, check request, and invoice discrepancies. Creates and maintains vendor and employee bank account information in the Oracle Financial Payables module. Deposits and releases retainage to appropriate escrow accounts as authorized by the paying division. Creates and prepares a variety of correspondence, memoranda, spreadsheets, and reports by utilizing various computer applications. Executes public records Freedom of Information Act payment request. Submits payments to check requests and purchase orders. Monitors and tracks new contracts and changes to existing contracts. Assists in the management and reconciliation of employee travel expense reports and corporate credit card statements. Identifies and implements process improvements to enhance efficiency and accuracy in accounts payable operations. Manages 1099 reporting to the Internal Revenue Service. Maintains positive relationships with vendors and suppliers, addressing inquiries and issues promptly and professionally.
OTHER FUNCTIONS:
1. Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS: Must be able to communicate both verbally and in writing. Requires the ability operate a computer, telephone, photocopier, calculator and other typical office equipment. Requires the ability to key up to 20 invoices per hour or 150 invoices per day which involves repetitive motion. Requires the ability to lift and carry objects such as boxes of paperwork weighing up to 15 lbs.
MINIMUM QUALIFICATIONS: Bachelor’s degree in Accounting, Finance, Business Administration or related field and two (2) years professional experience in Accounting or Finance; or any combination of experience and training which enables one to perform the essential job functions. Working knowledge of software application programs, including Microsoft Office Suite and Oracle applications strongly preferred.
The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. The City Charter requires that City Employees, with the EXECEPTION of “first responders”, must establish residence within Shelby County within six (6) months from their date of Employment. Proof of residence will be required at the time of hire. As defined by Tennessee House Bill 105, "first responder means paid, full-time law enforcement officers, firefighters, and emergency medical personnel and dispatchers of law enforcement, fire and emergency medical service departments."
The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at talent.management@memphistn.gov.
