What are the responsibilities and job description for the Accounting Technician position at City of Minneapolis?
Position Description
The Accounting Technician Provide technical support to professional accounting staff, and other professional City staff by performing accounting, budget, procurement, project costing and other related financial work.
Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
The City of Minneapolis does not sponsor applicants for work visas.
Job Duties And Responsibilities
Support professional accounting staff by analyzing and preparing accounting records and reports and acting as a liaison with customer departments.Review financial transactions for coding errors, research root-cause issues and recommend appropriate corrective actions to eliminate or reduce future errors and inconsistencies.Prepare journal entries for revenue and expense accounts, internal billing, deferred revenue, including researching discrepancies and making appropriate adjustments (journal entries prepared directly into COMET or via spreadsheet journal upload).Prepare complex reports using mathematical reasoning, providing detailed historical analysis of various activities, accounts and generate month end summary reports.Collect, organize and analyze information on assigned projects and subject areas, and prepare reports summarizing findings and presenting logical and objective findings.Process accounting and financial transactions in COMET.Set up projects and task codes in COMET and create combo codes for related payroll transactions.Accurately balance payments and other accounting activities through review and reconciliation of various systems (COMET, Cognos, Enquesta, Mobi, M5, US Bank, IDIS, EBMS, Loadrite)Maintain electronic and/or paper financial reporting records as needed.Audit payment requests for compliance with the terms and conditions of the contract.Review and research out-of-balance conditions taking corrective action as needed.Ensure compliance with internal controls over processes and ensure compliance with City and department policies and procedures.Act as a liaison between customer departments, and the Procure to Pay process (Procurement, Contract Management, the Central Requisition Group, and Accounts Payable) at the City, providing help in navigating the procurement/contract process.Assist departments with blanket purchase order requests, closure of unused purchase orders and putting funds back in contracts.Assist financial analysts with a variety of forecasting, budgeting and reporting and analysis activities.Maintain separate system for Revenue Bond Billing for external billingMaintain, coordinate, review, prepare P-card transactions and apply policies and procedures related to P-card; travel; employee reimbursements.Prepare cash and credit card deposits into COMET and bank.Prepare and input data for State of Minnesota grants into the State's grant system and submit quarterly for reimbursement to the City.Create invoices in Event Business Management Software (EBMS)Assist with recording, monitoring and reconciling project costs.Monitor and reconcile grant expenditures and reimbursements in project costing.Manage the appropriation, revenue, and expense status of projects, and monitor and assist with preparation of month end reports to ensure adequate funds availability for projects.Prepare revenue and expense reports with budget comparisons and forecasting.
Working Conditions
Normal office environment
Required Qualifications
Minimum Education
18 months post high school education in accounting or related field
Minimum Experience
3 years of experience performing duties in accounting and bookkeeping, including working with automated financial systems and analyzing financial reports and accounting documents to verify accuracy
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.
Union Representation
This Position Is Represented By a Collective Bargaining Agreement Between The City Of Minneapolis And The American Federation Of State, County, And Municipal Employees . For More Information On The Terms And Conditions Of This Agreement Please Visit
AFSCME General Unit - City of Minneapolis (minneapolismn.gov)
Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established.
Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills And Abilities
Knowledge of accounting, bookkeeping, and business principles, office methods and procedures.Knowledge of and ability to create and maintain complex spreadsheets.Knowledge of computer systems and software programs used in the assigned area including the operation and care of peripheral equipment.Ability to work under pressure and meet deadlines.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page .
New 12 weeks of paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
Eligible City employees may choose to participate in the following transportation programs:
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.
Other Perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.
Closing Date/Time: 7/15/2024 11:59 PM Central
The Accounting Technician Provide technical support to professional accounting staff, and other professional City staff by performing accounting, budget, procurement, project costing and other related financial work.
Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
The City of Minneapolis does not sponsor applicants for work visas.
Job Duties And Responsibilities
Support professional accounting staff by analyzing and preparing accounting records and reports and acting as a liaison with customer departments.Review financial transactions for coding errors, research root-cause issues and recommend appropriate corrective actions to eliminate or reduce future errors and inconsistencies.Prepare journal entries for revenue and expense accounts, internal billing, deferred revenue, including researching discrepancies and making appropriate adjustments (journal entries prepared directly into COMET or via spreadsheet journal upload).Prepare complex reports using mathematical reasoning, providing detailed historical analysis of various activities, accounts and generate month end summary reports.Collect, organize and analyze information on assigned projects and subject areas, and prepare reports summarizing findings and presenting logical and objective findings.Process accounting and financial transactions in COMET.Set up projects and task codes in COMET and create combo codes for related payroll transactions.Accurately balance payments and other accounting activities through review and reconciliation of various systems (COMET, Cognos, Enquesta, Mobi, M5, US Bank, IDIS, EBMS, Loadrite)Maintain electronic and/or paper financial reporting records as needed.Audit payment requests for compliance with the terms and conditions of the contract.Review and research out-of-balance conditions taking corrective action as needed.Ensure compliance with internal controls over processes and ensure compliance with City and department policies and procedures.Act as a liaison between customer departments, and the Procure to Pay process (Procurement, Contract Management, the Central Requisition Group, and Accounts Payable) at the City, providing help in navigating the procurement/contract process.Assist departments with blanket purchase order requests, closure of unused purchase orders and putting funds back in contracts.Assist financial analysts with a variety of forecasting, budgeting and reporting and analysis activities.Maintain separate system for Revenue Bond Billing for external billingMaintain, coordinate, review, prepare P-card transactions and apply policies and procedures related to P-card; travel; employee reimbursements.Prepare cash and credit card deposits into COMET and bank.Prepare and input data for State of Minnesota grants into the State's grant system and submit quarterly for reimbursement to the City.Create invoices in Event Business Management Software (EBMS)Assist with recording, monitoring and reconciling project costs.Monitor and reconcile grant expenditures and reimbursements in project costing.Manage the appropriation, revenue, and expense status of projects, and monitor and assist with preparation of month end reports to ensure adequate funds availability for projects.Prepare revenue and expense reports with budget comparisons and forecasting.
Working Conditions
Normal office environment
Required Qualifications
Minimum Education
18 months post high school education in accounting or related field
Minimum Experience
3 years of experience performing duties in accounting and bookkeeping, including working with automated financial systems and analyzing financial reports and accounting documents to verify accuracy
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.
Union Representation
This Position Is Represented By a Collective Bargaining Agreement Between The City Of Minneapolis And The American Federation Of State, County, And Municipal Employees . For More Information On The Terms And Conditions Of This Agreement Please Visit
AFSCME General Unit - City of Minneapolis (minneapolismn.gov)
Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established.
Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills And Abilities
Knowledge of accounting, bookkeeping, and business principles, office methods and procedures.Knowledge of and ability to create and maintain complex spreadsheets.Knowledge of computer systems and software programs used in the assigned area including the operation and care of peripheral equipment.Ability to work under pressure and meet deadlines.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page .
New 12 weeks of paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
- Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Eligible City employees may choose to participate in the following transportation programs:
- Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
- Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.
Other Perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.
Closing Date/Time: 7/15/2024 11:59 PM Central
Salary : $28 - $34
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