What are the responsibilities and job description for the Accounting Specialist - BU position at City of Seattle?
Position Description
The City of Seattle’s Department of Finance & Administrative Services (FAS) is seeking qualified applicants for an Accounting Specialist position in the Consumer Protection Division (CPD). The successful candidate will work in all aspects of accounting including researching, applying and reconciling payments, processing vouchers and ledgers, false alarm invoicing, and assisting the Accounting Tech III with various projects.
Do you like working in a collaborative, team-first environment where your opinions and recommendations are valued? If so, and if you possess strong accounting skills, value the importance of a sound internal control framework, and have a keen eye for identifying process improvements, then we encourage you to apply.
Work will be performed in a multicultural workplace and with diverse customers where English may be their second language. CPD emphasizes communication for cooperation, collaboration, and inclusiveness in support of department goals to promote diversity, equity, and social justice.
Applications are reviewed on a continuous basis. First application review will be conducted on applications received by Tuesday, January 21, 2025.
About Us
The Department of Finance and Administrative Services (FAS) is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.
The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau, and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service.
Job Responsibilities
Minimum Qualifications:
Requires two (2) years of accounting and/or bookkeeping experience or one year’s work experience as an Accounting Technician I.
(Or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class.)
The Most Successful Candidates Will Possess The Following
This position requires a minimum of three days per week of onsite work. Overtime work may be required based on business needs. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies.
Additional Information
This position is classified as an Accounting Technician II-BU. It is Civil Service represented, FLSA non-exempt and is eligible for overtime. The full range for this step-progression position is $33.78 - $37.82 per hour.
Application Process
Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than 4:00pm Pacific Time on the scheduled closed date.
PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Background Check: Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
Why work at the City of Seattle? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans
Who May Apply: This position is open to all current City employees that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.
The City of Seattle’s Department of Finance & Administrative Services (FAS) is seeking qualified applicants for an Accounting Specialist position in the Consumer Protection Division (CPD). The successful candidate will work in all aspects of accounting including researching, applying and reconciling payments, processing vouchers and ledgers, false alarm invoicing, and assisting the Accounting Tech III with various projects.
Do you like working in a collaborative, team-first environment where your opinions and recommendations are valued? If so, and if you possess strong accounting skills, value the importance of a sound internal control framework, and have a keen eye for identifying process improvements, then we encourage you to apply.
Work will be performed in a multicultural workplace and with diverse customers where English may be their second language. CPD emphasizes communication for cooperation, collaboration, and inclusiveness in support of department goals to promote diversity, equity, and social justice.
Applications are reviewed on a continuous basis. First application review will be conducted on applications received by Tuesday, January 21, 2025.
About Us
The Department of Finance and Administrative Services (FAS) is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.
The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau, and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service.
Job Responsibilities
- Perform duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
- Coordinate, prepare, and reviews reports, transactions statements, summaries, and other documents.
- Receives and posts STORM payments including: Medallions, Short Term Rentals and limousine inspections in Accela.
- Research and resolve billing inquiries and account and budget information requested by the department or public.
- Assists with the Wheelchair Accessible Services Fund management involving both accounts payable and receivable.
- Research and reconcile False Alarm accounts, identify and apply payments in PeopleSoft,submit requests for appeals or fee waivers, and issue refunds where appropriate.
- Validate reimbursement requests for RV disposal under the public impound contract and process Junk Vehicle Affidavits.
- Audit quarterly Private Property Impound Towing reports.
- Create and code invoices for manager signature.
- Assist in the implementation of new accounting procedures and methods.
- Engage in written and verbal correspondence with constituents in the transportation and other industries.
- Order division office supplies and prioritize WMBE vendors, coordinates building service requests with property management.
- Serve as notary public as needed.
Minimum Qualifications:
Requires two (2) years of accounting and/or bookkeeping experience or one year’s work experience as an Accounting Technician I.
(Or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class.)
The Most Successful Candidates Will Possess The Following
- Must be competent in Microsoft Excel and Word.
- Experience with or the demonstrated ability to learn programs currently in use by CPD in this role, including PeopleSoft, Accela, Kubra, and STORM.
- Demonstrated ability to take on new accounting related roles and duties.
This position requires a minimum of three days per week of onsite work. Overtime work may be required based on business needs. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies.
Additional Information
This position is classified as an Accounting Technician II-BU. It is Civil Service represented, FLSA non-exempt and is eligible for overtime. The full range for this step-progression position is $33.78 - $37.82 per hour.
Application Process
Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than 4:00pm Pacific Time on the scheduled closed date.
- Completed NEOGOV online application.
- Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
- Current resume indicating relevant experience, knowledge, skills, and education.
PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Background Check: Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
Why work at the City of Seattle? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans
Who May Apply: This position is open to all current City employees that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.
Salary : $34 - $38
