Human Resource Generalist/ City Clerk

GENERAL PURPOSE OF POSITION:

The primary purpose of this position is to oversee the city’s recruitment and hiring processes, process all related paperwork, administer city benefits program which includes: health, dental, vision, life, disability and worker’s compensation as well as assist with policy development/ interpretation and federal/ state labor law compliance. Maintain official city records and provide support to the Board of Aldermen.

MAJOR DUTIES AND RESPONSIBILITIES:

• Administer various human resources plans and procedures for all City of St. Robert employees; assist in development and implementation of personnel policies and procedures; and maintain and update the City of St. Robert Personnel Policies and Procedures manual.
• Comply with all existing governmental and labor legal and government reporting requirements including any related to Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, Worker’s Compensation, and so forth. Maintains minimal exposure to lawsuits.
• Participate in the conduct of investigations when employee complaints or concerns are brought forth.
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
• Provide day-to-day benefits administration services. Assist employees with any claim issues.
• Advise managers and supervisors about the steps in the progressive discipline system of the City of St. Robert. Counsel Department Heads and Supervisors on employment issues.
• Counsel on benefits and leave programs as related to; Worker’s Compensation, family medical leave (FMLA), and other leaves.
• Recruit and hire new full, part-time and seasonal employee; Complete the hiring process and employment law/legal issues; may participate in Job fairs/Community Outreach.
• Keep employee records up-to-date by processing employee status changes in a timely fashion
• Set up drug testing and fingerprinting of potential new hires.
• Supervise maintenance of all official employee records including recruitment, personnel, medical, drug, I-9, and benefits files in accordance with federal and state laws.
• Produce COBRA and HIPAA notices, and advise department heads regarding applicability of FMLA policies/paperwork.
• Process and maintain records for workers’ compensation; including First Reports of Injury, coordinating medical treatment for injuries in conjunction with a third party administrator, and analyze data for improvements to employee safety program.
• Ensure adherence to City pay plan through preparation and monitoring of Personnel Action Forms (PAFs) and maintenance of job descriptions.
• Maintain communication vehicles including HR Portal/Intranet and Human Resources page of City website and Facebook.
• Prepare and distribute Board of Aldermen packets; Committee meeting packets; Distribute meeting notices with agenda to Board of Aldermen, media, Department Heads and the public; Take notes at meetings and transcript into official minutes.
• Provide administrative support as needed to the Mayor, Board of Aldermen and the City Administrator.
• Assist with special events as needed.

Performs other duties as directed
JOB CONTEXT:

The HR Generalist is a full-time position in the Administration Department. The immediate supervisor for this position is the City Administrator. The person in this position works autonomously, conferring daily with the City Administrator. The person in this position performs a wide variety of activities of human resources including employee relations, recruiting, and administration of benefits. Task can range from routine to complex administrative services. The person in this position works regular hours, year-round, rarely working overtime or at night, except for the occasional board or committee meeting. There is no shift work associated with this position. The person in this position is rarely on call. Ninety percent of the work will be done indoors; ten percent of the work will be outdoors in all types of weather conditions. The HR Generalist is accountable for the monetary, fiscal, safety and legal issues for which this position is responsible.

In this position, there is frequent bending, sorting, kneeling, and reaching both ground level and overhead as required for such task as retrieving files; lifts and carries up to 20 pounds; pushes and pulls up to 25 pounds; must be able to hold and grip objects; may be subject for sitting for long periods of time; ability to operate a computer keyboard. Specific vision abilities required by this job include close vision and the ability to adjust focus. The stress level associated with this position is usually mild to moderate.

LICENSES AND CERTIFICATIONS:

• The person in this position must possess a valid Missouri Driver’s License.

EDUCATION AND EXPERIENCE:

• The person in this position must have a high school diploma or equivalent.
• A Bachelor’s degree in Human Resources Management or related field desired
• 3-5 years’ personnel office experience, including medical insurance, employee benefits, workers’ compensation, etc., or equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge

• Basic knowledge of City government policies and procedure
• Organization, procedures, and operating details of the department
• Proper grammar and the use of English in speaking and writing
• Various computer software; Microsoft Word, Publisher, Excel, Adobe, Acrobat, Summit
• Internet and email
• Computer operations and applications, including word processing and spreadsheets
• Knowledge of EEO, Division of Employment Security, Missouri Division of Worker’s Compensation, etc.
• OSHA standards and regulations concerning employee safety
• Federal and state statues concerning the work of the department
• Knowledge of FMLA, HIPAA, and COBRA policies

Skills and Abilities

• Maintain a high level of confidentiality
• Strong interpersonal and communication skills to foster a cooperative work environment
• Ability to establish effective working relationships with other City employees, elected officials, and the general public while inspiring respect and credibility
• Ability to interpret and advise on the application of EEO/AA laws and regulations to public sector personnel/staff hiring processes
• Employee development and performance management skills
• Skilled in developing performance evaluation systems
• Skilled in examining and formulating personnel policy, and developing and implementing new strategies and procedures
• Skilled in making formal and informal presentations
• Communicate clearly and concisely, both orally and written
• Work as a team member with other employees
• Work autonomously on various projects
• Handle multiple tasks simultaneously in complex operating environment with frequent interruptions
• Maintain professional composure in heated situations
• Able to make decisions and make corrective actions under stressful conditions
• Follow Departmental and City procedures and polices
• Able to type 40 words per minute

Certain duties of this position are classified as “safety-sensitive.” Therefore, the person in this position will be subject to mandatory testing for drugs and/or alcohol on a random, reasonable suspicion, post-accident, return-to-duty, and follow-up basis in accordance with the City’s Alcohol & Controlled Substance Use, Abuse and Testing Policy.

This job description is not intended to be all-inclusive, and employee will also perform other reasonable related business duties as assigned by Department Head as required. This job description is an “at-will” position and does not constitute a written or implied contract of employment.

Job Type: Full-time

Pay: $20.37 - $22.14 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $20 - $22