What are the responsibilities and job description for the Inventory Specialist II position at Collier County, FL?
Job Summary
Performs administrative work consisting of planning, organizing, and scheduling inventory management activities which includes procurement, receipt, storage, issuance, item management and accounting for a wide variety of equipment/supplies/materials.
Essential Functions
Places orders for inventory, non-inventory and special-order items; obtains informal quotes for parts, safety supplies, consumables supplies, equipment and contracted services; monitors status of pending orders and initiates A/P process when items are received. Serves as a liaison between the vendor representatives, operating section personnel, and the Procurement Division; ensuring accuracy of all vendor materials in SAP Material Master and Cityworks ensuring material updates are completed timely and accurately. Receives and processes financial documents for assigned accounting functions in SAP (i.e., purchase order requisitions, checks, invoices, etc.); reviews documents, ensures accuracy and completes with appropriate information such as account codes, vendor numbers, etc. Records approved purchase orders and submits to appropriate operating section; distributes purchase orders to vendors as appropriate. Receives incoming orders, packages or deliveries; picks up and delivers parts as needed; loads/unloads materials utilizing equipment such as forklift; inspects deliveries to verify receipt of correct materials of the entire order; verifies accuracy of packing slips and receiving documents; process goods receipts/MIGOS in SAP for shipments received. Performs system administrator tasks for the Asset Management System Storeroom module including: accurate input/maintenance of data (supplier records, contracts, materials, pricing, etc.), maintenance of user permissions, user support, report design and troubleshooting. Delivers individual/group training to department employees; develops and distributes training materials; establishes and maintains a continuous service improvement plan to progressively optimize the Asset Management System; monitors, develops, and recommends design requirements for inventory system improvements. Provides budgetary input; compiles statistical data assist with budget preparation; monitors purchase/expenditures to ensure availability of budget funds; advises operating section managers of expenditures in relation to budget; makes recommendations for future expenditures. Drafts a variety of documents on behalf of the operating section personnel for presentation to the Procurement Services Division, including material bid schedules, sole source supporting documentation, draft notification letters, market data, available market of supplies, materials and publications, historical information and provide general assistance as requested.
Minimum Qualifications
High school diploma or GED required
Two (2) years of related experience in SAP, City Works, or other asset management systems.
Fingerprinting required.
LICENSES/CERTIFICATES
Must possess a valid Forklift Operator license or be able to obtain Forklift Driver Certification within sixty days (60) from the date of hire.
Supplemental information
- Salary offers above the minimum pay grade may be considered based on qualifications.
- Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
- This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
