Accounting Assistant

Description

Do you want to work for an organization that makes a difference in the lives of students and has valued its employees for the past 40 years? We offer a generous paid time off package, school district holiday pay, comprehensive benefits, 401k Employer match and a condensed summer schedule. $42,000 - $48,000 starting range based on experience and education level. 

Under the direction of the Director of Finance, the Accounting Assistant is responsible for maintaining accurate and up-to-date financial records for the organization. This role is crucial in ensuring financial transparency and compliance with accounting standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Financial Record Keeping
  • Maintain accurate and detailed records of all financial transactions.
  • Reconcile bank statements and credit card accounts on a monthly basis.
  • Reconcile general ledger accounts.
  • Process accounts payable and receivable, including invoicing, payments, and collections.
  • Prepare regular journal entries, including payroll entry
• Financial Reporting
  • Record expenditures for grants, project budgets and restricted funding.
  • Maintains regular project budgets/reports, such as monthly expenditure reports.
  • Support preparation of required financial reports to funders and regulatory agencies.
  • Assist with the preparation of the annual audit process.
• Budgeting and Forecasting
  • Assist in developing and monitoring the organization's project and school based budgets.
  • Provide financial data and analysis to support budgeting and forecasting processes.
• Compliance
  • Ensure compliance with all applicable accounting standards, tax regulations, and nonprofit guidelines.
  • Maintain organized financial records.
  • Adhere to agency approved accounting policy and procedures and internal controls.

Additional Responsibilities:

• Remain mission focused and student driven
• Be an ambassador of CIS
• Seek and recommend solutions and improvements
• Deliver upon schedules and plans
• Comply with agency policies and procedures and promote agency values and culture
• Perform other duties as may be assigned

Requirements

SKILLS & QUALIFICATIONS:

• High school diploma or equivalent.
• Associate degree in accounting or related field preferred.
• 2-3 years of general accounting experience, preferably in the non-profit sector
• Proficiency in accounting software programs (e.g., Financial edge).
• Proficient in Microsoft Office including programming in Excel and other business programs
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to meet deadlines and work under pressure.
• Personal qualities of integrity, credibility, and a commitment to and passion for the mission of Communities In Schools of Eastern PA.
• Must be committed to supporting diversity and inclusion efforts within their team and across the organization.  
• Ability to work effectively in a changing work environment. Combines a collaborative spirit with the independent initiative required.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

Upon request for a reasonable accommodation, the Company may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates, and the proposed accommodation. 

• While performing the duties of this job, the employee is regularly required to sit, work on computer, think clearly and communicate effectively.  
• The employee must occasionally lift or move up to 15-25 pounds.  
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment:

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel:

Travel is not anticipated with this position. 

EEO Statement: 

CISEPA employees are protected by federal laws, Presidential Executive Orders and other laws designed to protect employees from discrimination on the basis race, ethnicity, color, religion, nation origin or citizenship status, ancestry, sex (including pregnancy, childbirth, and related medical conditions), gender identity, gender expression, sexual orientation, genetic information, marital status, familial status, GED rather than high school diploma, physical or mental disability, relationship or association with a disabled person, source of income, age (35 years of age and older), height, weight, veteran status, use of guide or support animals and/or mechanical aids, or domestic or sexual violence victim status. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions and training and career development programs. CISEPA employees are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity, whistleblowing, or the exercise of an appeal or grievance right provided by law will not be tolerated. CISEPA managers and supervisors are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace

Salary : $42,000 - $48,000