Accounting Specialist – Accounts Payable

4Cs Now Hiring: Accounting Specialist – Accounts Payable
.75 - 1.0 FTE, Non-Exempt

Starting Pay: $28 - $30 per hour

Position is located in Santa Rosa

Office Hours: Monday-Friday 8:30 AM – 5 PM

Are you inspired by the mission of 4Cs?

Do you want to make a powerful difference in the community?

The Community Child Care Council is looking for an Accounting Specialist - Accounts

Payable to join the 4Cs team. The ideal candidate will work under the direction of

the Finance Director to accurately perform all duties related to the accounts

payable functions of the agency, and the accounting and administrative tasks

related to the position. The Accounting Specialist – Accounts Payable position is

expected to uphold 4Cs internal control safeguards and maintain strict

confidentiality.

PRIMARY DUTIES & RESPONSIBILITIES:

Accounts Payable Duties:

• Review general bank account balance to ensure available funds for accounts

payable runs.

• Review positive pay exceptions daily and submit appropriate action to

Summit State Bank.

• Set up and maintain trade vendor information in MIP.

• Set up and maintain trade vendor direct deposit information in MIP.

• Review, enter, and update trade vendors’ W-9 forms and set up required

vendors to receive 1099 forms.

• Receive incoming accounts payable invoices and create payment requests

(buffs); code to proper general ledger accounts and distribution and/or

contract codes.

• Review all submitted accounts payable payment requests (buffs) for coding

accuracy, receipts and accurate sales tax and ensure that proper procedures

and approval processes have occurred.

• Contact vendors regarding invoice questions or inaccuracies as necessary.

• Enter accounts payable payment requests for payment in MIP.

• Prepare weekly accounts payable runs for Finance Director’s review and

approval.

• Process and run accounts payable direct deposit vouchers and checks.

• Run check register, update bank account balances with accounts payable

runs, and submit Positive Pay file to Summit State Bank.

• Distribute accounts payable checks.

• File processed accounts payable “buffs”.

• Maintain and update sales and use tax tracking spreadsheet.

• Prepare quarterly sales tax return forms and sales and use tax payments by

deadline(s).

Other Position Duties:

• Regularly review Finance Department task calendar to plan and prioritize

work tasks to meet required deadlines.

• Prepare and submit EDD Form 542 New Contractor Report for trade vendors

monthly.

• Process stop payments, void/reissues, and transfer of funds between

accounts as necessary and as related to accounts payable.

• Update bank account balances and create necessary journal entries for the

above transactions.

• Create and enter cash disbursements and/or journal entries for accounts

payable paid online or debited automatically from bank account.

• Create and enter journal entries for corrections to accounts payable.

• Set up, maintain, and archive accounts payable files, as well as files and

folders on the network that pertain to job position.

• Update the Finance Department’s procedure “handbook” for tasks related to

job position.

• Assist the Finance Department with all matters relating to the financial

operations of the agency.

General Duties:

• Develop and maintain excellent working relationships with internal and

external stakeholders.

• Provide excellent customer service, including but not limited to, having a

friendly and approachable tone of voice and body language, returning phone

calls/emails within twenty-four hours of receipt of the call/email and

maintaining positive interactions with others.

• Serve on a minimum of one agency or department committee.

• Represent 4Cs at community outreach events for a minimum of eight hours

per year.

• Assist Supervisor and other team members with department duties as

assigned.

SUPERVISORY RESPONSIBILITIES:

• None

SKILLS & QUALIFICATIONS:

• Experience with accounting computer software.

• Experience with fund accounting or cost accounting strongly desired.

• Demonstrated knowledge of Microsoft Office programs.

• Ability to work well with people from various social, cultural, economic, and

educational backgrounds.

• Ability to work independently but ask appropriate questions and seek help as

needed.

• Excellent judgement and maintenance of confidentiality.

• Ability to work in fast-paced environment and deliver excellent customer

services to internal and external stakeholders.

• Valid California Driver’s License and insured automobile desired.
  

EDUCATION & EXPERIENCE:

• Minimum 2 years accounting experience and/or an Associate’s Degree in

accounting.

WORK ENVIRONMENT:

• Office Environment

• Work From Home (WFH) [Up to 40%]

PHYSICAL REQUIEMENTS:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

TRAVEL:

• Extremely limited travel required to attend trainings, meetings, and/or

department retreats.

BENEFITS & PERKS:

• Generous vacation and sick time - 17 days (3 weeks) of vacation time and 15

days of sick time annually

• 14 Paid Holidays

• Flexibility in work schedule

• 4Cs contributes $750 per month towards your health benefits package.

• Comprehensive health benefit package, including Medical, HSA, Dental,

Vision, Employee Assistance Program, Voluntary Life/AD&D, and Long-Term

Disability.

• 403B Retirement Plan

• Professional Development support

• Employee Resource Groups, including Wellness, DEI, Celebration and

Recognition

• This position may be eligible for a work from home opportunity after

completing the introductory period, of up to 40% of an employee's weekly

work schedule.

Internal candidates: Please submit current Resume and Internal application

to: employment@sonoma4cs.org

External candidates: Please submit Cover Letter and Resumes to:

employment@sonoma4cs.org

4Cs is a proud equal opportunity employer. We value and embrace diversity for the benefit of our

employees, our consumers, our products, our community and the planet. We are committed to building an

inclusive workplace for everyone. We do not discriminate on the basis of race, color, ancestry, age, religion,

marital status, disability, medical condition, pregnancy, genetic information, gender, sexual orientation,

gender identity or expression, veteran status, or any other status protected under federal, state, or local

law. All employment is decided on the basis of qualifications, merit, and business need.