Registrar (Reg FT)

Position Title: Registrar (Reg FT)

Department: Academics

Campus: Office of College Services

Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than November 15, 2024. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Remote Work Option: Hybrid

Salary Grade: Admin 19 - $90,180

Job Category: Administrators

Employment Type: Regular Full-Time

Job Slot: 5301

Job Open Date: 11/1/2024

Job Purpose: This position is responsible for recording curriculum changes for credit and non-credit programs and courses, coordinating college admissions, maintaining registration records for credit and non-credit coursework, and maintaining student academic records. Provides leadership in academic and room scheduling functions, recommending policies, developing procedures and enforcing federal, state and local regulations to support the college's strategic plans and student success.

Minimum Requirements

Education: A master's degree in educational management, curriculum and instruction, management, or a related field.

Experience: A minimum of five years of experience in higher education.

Competencies

Solid understanding of curriculum development and higher education administration.

Familiarity with higher education legislation (e.g., ADA and Family Rights and Privacy Act).

Knowledge, Skills And Abilities

Knowledge of

Computer skills in relation to using data management systems.

Skills And Abilities To

Evaluate and equate course competencies.

Work effectively with diverse stakeholders, including students, faculty, and administrators.

Lead the implementation process and technology improvement.

Demonstrated communication, strong leadership, team building, change management, and organizational skills.

Essential Duties And Responsibilities

• Develops, implements, and maintains grading and transcript systems for both credit and non-credit instruction to allow for flexibility and the effective issuance of accurate transcripts and grade reports to students.
• Maintains systems and processes for the adoption of new and updated curriculum for programs and courses, coordinates the publication of the CCAC catalog, and updates degree audit systems in compliance with state regulations, the regional accrediting agency, and the college governance process.
• Coordinates the reporting of enrollment and graduation to the National Student Clearing house and maintains the systems by which students, alumni, and third parties obtain enrollment and degree verifications.
• Coordinates the academic scheduling building process, which includes the development of the planning timeline, the application of data analytics to inform the schedule, recommendations of schedule additions and reductions, and training for college scheduling systems.
• Coordinates data collection and responses for state audits of credit and non-credit curriculum and registration materials.
• Coordinates census reporting by faculty and monitors compliance and reporting external entities, including Chapter 335, PA Secure ID, PATrac and TAOC, Act 48, FBI fingerprint access, and military grading.
• Coordinates the distribution of college-wide e-mails to students by working with the Institutional Technology Department.
• Monitors the development and improvements to the college student information system and related third-party systems; leads and coordinates testing in beta and test environments; and coordinates resources and training for users.
• Coordinates release of academic information in college publications, including the student handbook, faculty handbook, college magazine, direct mailing, and email.
• Submits information to the Department of Education related to the Transfer Articulation and Oversight Committee (TAOC) credit equivalencies and program-to-program articulation agreements.
• Oversees academic room scheduling, classroom optimization, and administration of the room scheduling system.
• Performs other duties as required or assigned.
  
  

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.