What are the responsibilities and job description for the Administrative Assistant position at ComTec Information Systems (IT)?
Title: HR Support (Recruiting Assistant)
Location: Rochester, NY (Hybrid)
Duration: 12 months
Hybrid remote, need to come into the office on a regular basis (1-2 times per week)
*Preference is for someone in an an early career Admin/Recruiting Assistant as opposed to someone with years of HR/Recruiting experience.
Job Description:
This position will support the talent acquisition team in coordinating the interviewing and onboarding of applicants for open positions. The recruiting assistant will provide best-in-class service to candidates and internal clients, acting with the greatest amount of professionalism and sense of urgency.
This individual will be responsible for, but not limited to, the following:
• Providing administrative support to business unit recruiting teams and back support to HR team when necessary • Coordinating interviews and travel arrangements, including associated expense processing
• Ensuring candidates, hiring managers and recruiters' needs are met during the interview process
• Organizing and distributing materials associated with the hiring process
• Initiating background checks
• Creating reports as necessary
• Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, verification of I9’s)
• Assist with documentation related to recruiting
Basic Qualifications:
• Requires a High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with 0 to 2 years of prior related experience.
• Experience with MS Office including Word, Excel, and PowerPoint
• Experience managing calendars, scheduling meetings, travel arrangement, and expense reporting
Preferred Qualifications:
• Associates Degree preferred, but not required
• Experience working in a team-oriented environment
• Experience working in human resources and/or talent acquisition
• Experience with SuccessFactors applicant tracking systems or related talent acquisition tools highly preferred
• Ability to manage multiple tasks simultaneously
• Ability to communicate effectively and professionally with internal and external customers
