What are the responsibilities and job description for the Food and Beverage Office Manager position at Confidental Company?
Job description
The Office Manager Role is a very diverse role with needs including Human Resources and Accounts Payable. Having knowledge and experience in HR and AP is a requirement. Knowledge of Dept. of Labor laws and regulations is a must.
**Must have experience in a Hospitality role assisting customers and vendors**
The Office Manager will:
- Hire Employees
- Conduct new hire orientations and train on company policies as well as local employment laws
- Utilize the HRIS system to input new hires and terminations
- Maintain employment records according to DOL standards
- Retain invoices for accounts payable
- Reconcile invoices
- Cut and print checks for signature to various vendors and clients
- Provide administrative assistance to the management team, including scheduling meetings, preparing reports, and handling correspondence
- Manage the daily operations of the office, including maintaining office supplies, handling incoming and outgoing mail, and ensuring office equipment is in good working condition
- Assist in coordinating schedules and appointments for staff members, ensuring efficient use of time and resources
- Greet visitors and customers, respond to inquiries, and provide excellent customer service to create a positive and welcoming atmosphere
- Liaise with vendors and suppliers, ensuring timely delivery of goods and services, and maintaining positive relationships
- Maintain accurate and up-to-date records, databases, and filing systems to ensure easy retrieval of information
- Ensure compliance with health and safety regulations, promoting a safe working environment for staff and customers
- Coordinate office maintenance and repairs, ensuring a clean, organized, and professional workspace
- Facilitate effective communication between different departments and staff members, fostering a collaborative and cohesive work environment
- Oversee office technology and equipment, troubleshooting any issues and coordinating with IT support as needed
This is not an official Job Description. This is an overview of the role.
Requirements:
- Associate's Degree or qualifying experience acceptable
- Proven experience in office management or administrative roles
- Excellent organizational and time-management skills to handle multiple tasks and priorities effectively
- Hospitality experience is required
- Strong communication and interpersonal skills to interact with staff, customers, and vendors
- Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office equipment and technology
- Attention to detail and accuracy in record-keeping and data management
- Discretion and confidentiality in handling sensitive information and documents
- Ability to work independently, take initiative, and be proactive in addressing office-related needs
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Work Location: In person
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Jacksonville, FL 32256 (Required)
Ability to Relocate:
- Jacksonville, FL 32256: Relocate before starting work (Preferred)
Work Location: In person
Salary : $45,000 - $50,000
