What are the responsibilities and job description for the Office Assistant position at Connections Personnel?
The assignment will be 6-8 month. It is a 35-hour work week. Location is here in Union, NJ.
Facilitate clear and timely communication with University staff, on-site catering company, and other stakeholder’s regarding catering requests in compliance with the University's and state’s policies.
Proactively address inquiries and requests and follow up with detailed questions to capture event requirements accurately.
Implement and carry out specific requirements set forth by the CFO across
University staff
Convey specific details and non-negotiables on behalf of the CFO to the on-campus catering company.
Collaborate with the catering company to ensure a comprehensive understanding of order requirements.
- Transaction Approvals - Catering Orders
- Serve as the approver for object code 5036 for the entire University in ESM workflow
- Travel Request
- Thoroughly examine submitted forms, financial quotes, and supporting materials for policy compliance on behalf of the CFO.
Analyze quotes by cross-referencing them with local prices and US General Services Administration at the proposed time of travel to ensure accuracy.
Verify that all required forms are accurately completed.
Ensure compliance with travel caps and confirm additional funding sources.
Identify opportunities for cost savings without compromising the quality or purpose of the trip.
Communicate promptly with travelers regarding any required modifications or additional information.
Serve as the primary point of contact for individuals experiencing delays in receiving travel approvals.
Investigate and track missing requests through the approval workflow to identify and resolve any bottlenecks
Prioritize and assess travel requests based on factors such as the involvement of the President, the President’s Office, Board members, international travel, or rapidly approaching trips.
Implement differentiated workflows based on the individual traveler or destination, tailoring processes to specific needs and requirements.
Collaborate meaningfully with internal stakeholders including the Provost's Office, Legal Counsel, Budget Office, and Procurement and Business Services to streamline workflows and ensure a coordinated approach to travel request processing.
Salary : $22 - $23
