Administrative Assistant

Correctional Medical Managment is seeking an Administrative Assistant to be a key part of the team. The Administrative Assistant will handle essential clerical and administrative tasks to ensure a smooth and professional operation of healthcare services. The Administrative Assistant will provide support to administration, medical and mental health personnel, the corrections division and outside contacts.

Responsibilities

• Provide clerical support to administration, medical and mental health staff through photocopying, faxing, mail distribution and filing
• Arrange and coordinate office and medical equipment maintenance and service requests
• Order, receive, track and re-stock office and medical supplies
• Reconcile invoices to orders and services rendered, then submit to administration for payment
• Re-price claims received, maintain accurate payment records and communicate with outside facilities regarding financial responsibilities and payments
• Compile and prepare statistical reports
• Scan, maintain and update various administrative files and records
• Process release of medical records requests
• Schedule services, meetings and interviews and prepare needed materials
• Record meeting minutes
• Provide quality customer service for the department both internally and externally through various forms of communication
• Responds to inquiries regarding departmental functions, services, policies and procedures
• Scheduling and coordinating all aspects of outside patient care referrals
• Assisting in account set-up and completion of paperwork for new hires
• Organize projects and assist with composing/compiling data and reports for meetings, accreditation efforts and quality improvement projects
• Update and manage calendars
• Maintain contacts lists
• Compiling information and updating various department policy manuals
• All of other duties as assigned
  
  

Other Responsibilities

• Completes required orientation as directed by facility
• Follows facility and OSHA safety rules and procedures while on assignment
• Upholds HIPAA regulations
• Respects cultural and religious practices of patients
• Punctual and dependent for assigned/confirmed shifts
  
  

Position Requirements

• High School diploma or equivalent
• Associates or Bachelor’s Degree preferred
  
  

Required Skills/Abilities

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills
• Strong analytical and problem-solving skills
• Ability to prioritize tasks
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing, bending, and reaching
• Must be able to lift up to 50 pounds at times
  
  

Comprehensive Benefits Package

• Health, Dental and Vision Insurance
• Disability Insurance
• Life Insurance
• Company matched 401K Retirement Plan
• Flex Spending Accounts
• Paid Time Off
  
  

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