Temporary Office Assistant III Pool

The County of Riverside Temporary Assignment Program seeks to fill Temporary Office Assistants II/III positions throughout the County of Riverside for various departments. A pool of qualified candidates will be established to fill current and future vacancies. We have several bilingual opportunities available. Must be fluent in Spanish, an exam will be given and there is an additional incentive if you are selected.

Our feature department of the month is:
The office of THE DISTRICT ATTORNEY is seeking unique individuals to perform the most complex assignments where work is of a highly specialized nature requiring significant expertise and performed with a great degree of independence or act as lead personnel for a work unit performing a variety of clerical work.

-Being empathetic to clients and confidentiality
-Answer and route incoming calls
-Heavy data entry, filing and scanning

District Attorney and Probation positions require a law enforcement background investigation which requires completion of an extensive questionnaire, meeting with a background investigator, and submitting several references. 

County Departments:
https://rivco.org/services/agencies-and-departments
 
Temporary (Temporary Assignment Program - TAP) positions are compensated at an hourly flat rate and are At-Will assignments.

OFFICE ASSISTANT III
• Perform complex clerical work requiring the application of laws, policies, procedures, and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies, procedures, terminology and various applicable laws in order to obtain the necessary data.
• Give information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required.
• Review a variety of reports, forms, and records for accuracy, completeness, and compliance with applicable ordinances; answer questions involving searching for and summarizing technical data, laws, policies, or procedures.
• Compile a variety of narrative and statistical reports, which requires locating sources of information, devising forms to secure the data, and determining proper format for finished reports.
• Design or revise office forms; set up and maintain complex filing systems.
• Initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data.
• May provide technical guidance and/or training to clerical staff; may assign and review the work of clerical staff; prepare and revise written procedures.
• Type a wide variety of complex material such as difficult statistical and budgetary tabulations, highly confidential reports and letters, priority manuscripts or contracts, and other specialized documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment.
• Develop automated files and maintain the storage of tapes and disks; develop and revise standardized formats for documents for the department; operate peripheral equipment.
• Isolate and resolve equipment and procedural problems; perform backup of systems and maintain archived record library and reference logs; serve as technical expert on the operation of information processing equipment.OFFICE ASSISTANT III TAP RATE: $17.7585
OPTION I
Experience: Two years of clerical experience.

OPTION II
Education: Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field to the assignment.
 
Experience: One year of clerical experience.

OPTION III
Education Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.
 
Experience: One year of clerical experience.

ALL OPTIONS
Knowledge of: The principles, methods, and equipment used in information processing; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; office procedures, including preparing correspondence and reports, filing, and operating standard office equipment.

Ability to: Understand the capabilities and applications of information processing equipment considering the requirements of the unit; use initiative and judgment in setting up formats for a variety of documents; provide guidance to and train staff; proof and correct copy into acceptable final form; store and retrieve a variety of documents and subdocuments; meet departmental production and accuracy standards; establish and maintain effective working relationships.

Other Requirements: Skill to type 40 words per minute may be required.

**This classification's rate of pay will be set in accordance with California Senate Bill 525 requirements for applicable departments**

WHAT'S NEXT? 
Applications received prior to the closing date will be considered based on the information submitted.  Changes or alterations cannot be accepted.  No late applications will be permitted.
 
Applications must be submitted through NeoGov at: https://www.governmentjobs.com/careers/riverside

For positions within the Riverside University Health System the following condition of employment may apply:
 
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

For questions about this recruitment please contact Ashley Thomas at ashlthomas@rivco.org or Daniel Kimbrough at dkimbrough@rivco.org

Salary : $18 - $18