What are the responsibilities and job description for the Project Administrator/Administrative Assistant position at CSI Construction?
The Project Administrator/Administrative Assistant role performs a range of clerical and basic accounting functions to assist project managers and executives from project start to completion. This includes drafting and distributing contracts, verifying unit rates on invoices, requesting and reconciling statements, and document control/management. The position also involves communicating with a variety of subcontractors, suppliers, insurance companies, and occasionally assisting site project team members.
Typical tasks include:
- Work closely with project manager and executives to draft, send, and track contracts for subcontractors, suppliers, and consultants for each assigned project.
- Support Project Managers (PMs), Executives, and Officers with administrative duties as needed.
- Enter new vendors into Viewpoint software; verify W-9 and request insurance certificate for compliance.
- Obtain insurance certificates from subcontractors and contracted suppliers; request and save renewal certificates for compliance with state statute of repose and internal requirements.
- Create plan control log (PCL); print plans for Project Manager and field team as needed.
- Assist PM with drafting change orders and notices, submittal transmittals, and other correspondence.
- Request project closeout documents and assist Project Manager and Project Engineer with organization.
- Assist with front office duties such as answering the phone and door, distributing mail and packages.
- Review, enter and post invoices for project related expenses. Includes verifying unit rates against contracted supplier quotes.
- Request and reconcile statements from contracted suppliers.
- Create payment batches for checks/EFT (includes sending lien waivers as needed).
- Request and review account balances from subcontractor’s suppliers, equipment rentals, and sub-tiers before funding subcontractor.
- Joint check processing as requested by Project Manager.
- Communicate with vendors and suppliers regarding payment status.
- Open and manage draw participants in Oracle Textura Payment Management System.
Skills/Experience:
- General – electronic filing and record keeping, designing forms and documents, drafting professional correspondence, effective and organized communication, entry level accounting and basic mathematical skills.
- Computer programs - Viewpoint, Sage, Microsoft Office suite, Dropbox, Oracle TPM, and Bluebeam Revu/PDF.
- 2 years experience working in a clerical role.
Required Education:
- High School Diploma (or GED or High School Equivalence Certificate)
Compensation:
- Full Time $55K-$70K Annually depending on experience
*CSI Construction Company is an equal opportunity employer.
*There will be a mandatory drug screen and background check.
About CSI Construction Company
Established in 1978, CSI Construction Company is a general contractor providing general contracting, construction management and design-build services. With five office locations across the west, we specialize in constructing retail, grocery, multifamily, mixed-use, hospitality, senior housing, theater, office, recreation, medical and industrial facilities.
Learn more at www.csigc.com.
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $55,000 - $70,000