Administrative Assistant

Description

Administrative Assistant

Job Description

Job Summary

We are seeking an experienced, highly organized Administrative Assistant to provide comprehensive support to our corporate team and assist in diverse office operations. This role requires exceptional multitasking abilities, discretion, and professional maturity to handle confidential information and represent the company with the highest standards of professionalism.

Responsibilities

Essential Duties and Responsibilities Executive Support

• Ability to provide administrative support to executive team members, including calendar management, travel arrangements, and expense reporting
• Screen and prioritize incoming communications, managing executive correspondence and responses
• Prepare and edit presentations, reports, and other business documents
• Coordinate and schedule meetings, including preparation of agendas and meeting materials
  
  

Office Management

• Maintain office supplies inventory and order supplies as needed across all locations
• Coordinate with facilities management to submit and track work orders for all company locations
• Answer and direct phone calls professionally, taking detailed messages when necessary
• Assist in managing office vendor relationships and contracts
• Organize and maintain digital filing systems
• Assist in coordinating office moves, renovations, and maintenance projects
  
  

Financial Support

• Manage company credit card system, including issuing temporary access and monitoring usage
• Track and organize credit card receipts and match expenses to appropriate employees
• Assist with credit card invoice reconciliation and statement balancing
• Maintain organized records of all credit card transactions and supporting documentation
  
  

Event Planning

• Coordinate internal meetings, company events, and client functions
• Arrange catering, venue bookings, and other event logistics
• Manage guest lists and RSVPs
• Coordinate travel arrangements for team members
  
  

Minimum Qualifications

• 7 years of experience in an administrative role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Demonstrated experience handling confidential information with discretion
• Proven track record of managing multiple priorities in a fast-paced environment
• Associates degree or equivalent experience
  
  

Physical Qualifications

• Ability to sit for extended periods
• Capable of lifting and moving up to 20 pounds
• Valid driver's license and reliable transportation for running occasional errands
  
  

Preferred Qualifications

• Bachelor’s degree in Business Administration or related field
• 7 or more years of related experience
  
  

Working Conditions

• Full-time, primarily in-office position
• May require occasional evening or weekend work for special events
• Professional office environment
• Some local travel between company locations may be required
  
  

CSRS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.