Accounts Payable Tech I

• RESUMES RECEIVED WITHOUT COMPLETED CITY OF AZTEC JOB APPLICATION WILL NOT BE CONSIDERED. APPLICATIONS CAN BE FOUND ON THE CITY WEBSITE www.aztecnm.gov

Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will play a crucial role in processing financial documents and data for use in paying City obligations and maintaining accounting records by performing various duties included in the job description. This position has a high level of routine contact with all city departments and vendors and must be able to maintain professional and cooperative work relationships with all. Regular, timely, accurate and efficient handling of all records is a high priority for this position. Ability to comprehend and accurately apply generally accepted accounting principles, applicable state law and city policies to all tasks is required

Duties
· Daily duties include processing of incoming/outgoing mail daily; accounts payable processing (including verification of account numbers and balances, signatures, and vendor numbers on small purchase orders and data entry) in compliance with generally accepted accounting principles; data entry to multiple data bases including preventative maintenance module, this position responsible for the electronic archival of all accounts payable documents.

· Weekly duties include preparation of accounts payable disbursements for check issuance and preparation and filing of accounts payable documentation and mailing of accounts payable checks.

· Bi-monthly and Monthly duties include reconciliation of vendor, credit card, and other purchase statements and maintenance of vendor files; provide back-up to payroll processing, receipt, issuance and reconciliation of bulk copy paper through inventory system.

· Annual duties include preparation vendor 1099 in compliance with IRS requirements; annual identification of paper and electronic record destruction in compliance with City Ordinance.

· Procurement: Must become familiar with all municipal and state purchasing regulations and be able to make applications relative to the A/P function. Work closely with Purchasing Agent with procurement requirements; establishment of new vendors and annual review of existing vendor files.

· Record Destruction: This position is responsible for the annual identification of paper and electronic record destruction (identification, approval preparation and destruction) in compliance with City Ordinance.

· Other duties may include filing, scanning and other office duties as requested by Finance Director

· Position will be expected to advise and participate in policy and administrative regulations updates and/or creation as necessary or directed.

· Position will participate in weekly finance staff meetings, may be required to assist or develop in house safety training for finance department staff; will perform safety inspections within finance department on rotating schedule; and may be requested to collaborate or prepare monthly finance department report and/or annual report.

Experience
One year experience in bookkeeping and accounts payable with operation of microcomputer spreadsheet and word processing functions; equivalent combination of education and experience.

Thorough knowledge and understanding of bookkeeping and generally accepted accounting principles and procedures.

• Good knowledge of automated accounting functions
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to maintain effective working relationships with co-workers and City department heads.
• Ability to understand, follow, and transmit written and oral instructions.
• Ability to meet deadlines

Join our team and contribute to our commitment to financial integrity and operational excellence!

• RESUMES RECEIVED WITHOUT COMPLETED CITY OF AZTEC JOB APPLICATION WILL NOT BE CONSIDERED APPLICATIONS CAN BE FOUND ON THE CITY WEBSITE www.aztecnm.gov

Job Type: Full-time

Pay: From $18.48 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift

Ability to Relocate:

• Aztec, NM 87410: Relocate before starting work (Required)

Work Location: In person

Salary : $1 - $18