Human Resources Assistant

• Must have clerical experience. 
• Strong attention to detail
• 1 Year HR experience 
• Must be able to multitask.
• Open availability 

General Summary

Working in accordance with the established mission, policies, and procedures, the Human Resources Assistant is responsible for assisting the Human Resources team with planning, coordinating and administering the personnel activities for the Community.

Principle Duties

Essential Job Duties

1. Assist with reconciling time cards for accuracy before submitting payroll. Ensure all time edit data entries are accompanied by the completed time edit sheets. (Signed/dated by both the employee and supervisor)

2. Report all new hires, status changes (leaves of absence, classification and wage changes) and changes that affect participation in benefit programs for community staff.

3. Ensure that Corporate and state requirements for completion of all post offer / pre- employment checks (criminal background, abuse and licensure checks, drug testing, health/communicable disease screenings) are requested and completed (prior to the employee’s start date) and documented in the employee’s personnel file.

4. Manage the planning and preparation of New Hire Orientation(s) with the community leadership team and with new hires.

5. Manage all employees’ training records and prepares training certificates for employee personnel file.

6. Tracks employee renewals for specific certifications/licenses.

7. Update OSHA form in compliance with reported work-related injuries/illnesses.

8. Provide all eligible new hires benefits packets and ensure receipt documentation is placed in file.

9. Assist with planning and preparation of employee engagement functions at the Community.

10. Manage the new hire processing including fingerprint scanning and new hire orientation sessions.

11. Take minutes at staff meetings.

12. Maintain all community communication, staff meetings and posting notices in employee break room.

13. As Culture Committee Chair, partner with culture team with planning and preparation of employee engagement functions at the community.

Other Duties

1. Attends in-service training and education sessions, as assigned.

2. Performs specific work duties and responsibilities as assigned by supervisor.

Hospitality Focus

The Community fully embraces a culture of hospitality. To that end, we include the following hospitality promises as a guide for our interpersonal interactions with residents, co-workers, and guests:

1. We greet residents, employees and guests warmly, by name and with a smile.

2. We treat everyone with courteous respect.

3. We strive to anticipate resident, employee and guest needs and act accordingly.

4. We listen and respond enthusiastically in a timely manner.

5. We hold ourselves and one another accountable.

6. We embrace and value our differences.

7. We make residents, employees and guests feel important.

8. We ask “Is there anything else I can do for you?”

9. We maintain high levels of professionalism, both in conduct and appearance, at all times.

10. We pay attention to details.

Wellness Focus

The Community employees are expected to promote a healthy community culture for all residents and employees. This is a whole-person approach to health and wellness which includes eight dimensions of wellness: Emotional, Environmental, Health Services, Intellectual, Physical, Social, Spiritual and Vocational. Through these efforts we can ensure and exceed residents’ wellness needs relating to their mind, body and soul, which may also have a positive effect on the employees, as a result.

Qualifications

1. A minimum of one year experience in a human resource department or similar work preferred.

2. Associate’s Degree preferred, but will accept work experience in an office or other professional environment.

3. Ability to use Microsoft Office software effectively.

4. Ability to communicate verbally and in writing effectively with staff and managers.

Physical Requirements/Working Conditions

Must be able to move throughout the building and grounds as needed throughout the day; must be able to lift up to 30 lbs. Good visual and hearing acuity required; good verbal communication skills required. Must be able to speak English. May be exposed to communicable diseases, and blood and body fluids that may contain HIV and/or HBV. May be exposed to cleaning chemicals and offensive odors.

In order to provide a safe work environment to all employees many roles in the community will require that we ask about vaccination status. This could include COVID 19 vaccine status. Please note that all employees are required to provide proof of COVID 19 vaccination or apply for and receive an approved exemption, as a condition of employment.