What are the responsibilities and job description for the Administrative Procedures Specialist position at Department of State Police?
Title: Administrative Procedures Specialist
Hiring Range: Negotiable and Commensurate with Experience
Pay Band: 3
Agency: Department of State Police
Location: North Chesterfield, Virginia
Agency Website: vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia State Police is seeking to hire an Administrative Procedures Specialist (ASP) at State Police Headquarters in Chesterfield County, Virginia. This position is the public face of Virginia State Police at every gun show across the Commonwealth. As an ASP, you will be trained in all state and federal laws regarding the purchase, possession, and transportation of firearms. This will include running background checks through various Virginia State Police and FBI databases. The position requires someone who is meticulous, has a very high attention to detail and is willing to travel.
We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!
Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees. Contact Human Resources for additional details.
- Conducts background checks prior to the purchase of a firearm in the Firearms Transaction Center while physically present at Gun Show event locations.
- Analyzes criminal records and other documents to determine if there are prohibiting factors that prevent potential gun buyers or other recipients of firearms from lawfully purchasing or possessing firearms.
- Provides instructional and operational assistance to users of the V-Check system.
- Maintains and reports statistical information relating to area of responsibility.
- Maintains Gun Show Calendar of Events.
- Testifies in court.
Minimum Qualifications
- Knowledge of Microsoft Office applications to include Word, Excel, Exchange/Outlook and basic computer operations.
- Excellent communication and interpersonal skills.
- Ability to read, speak and write English.
- Ability to access, retrieve, and interpret state and federal automated records.
- Demonstrated ability to apply research and analytical methodology in the interpretation of criminal arrest and disposition information.
- Ability to travel, occasionally overnight.
- Graduation from high school or equivalent.
- An equivalent combination of relevant training and experience required to perform assigned duties may be substituted for education.
- Must be eligible to become Virginia Criminal Information Network (VCIN) certified, which requires either United States (U.S.) citizenship or having been a lawful resident of the U.S. for the past 10 consecutive years.
- Valid Virginia operator’s license required or ability to obtain prior to hiring.
- Good driving record required.
Preferred Qualifications:
- Knowledge of state and federal criminal history databases VCIN and National Crime Information Center (NCIC) preferred.
- VCIN certification will be preferred.
- Direct experience associated with VCIN/NCIC preferred.
- College degree from an accredited college or university preferred.
- Demonstrated experience in retrieval and interpretation of criminal arrest and disposition information preferred.
Special Instructions:
A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must
be received by 11:55 P.M. on June 9, 2023. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUP provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at employment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation or any other categories protected by applicable federal, state or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
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