Payroll Timekeeper Coordinator

Deployed Services serves as a dedicated strategic partner to government and other clients. We hire individuals committed to excellence and who share our passion for making a positive impact in a collaborative and inclusive work environment.

The Payroll Timekeeper Coordinator is responsible for gathering and compiling timesheet data and employee hours for submission across all functions. The Payroll Timekeeper Coordinator will review payroll data submitted by employees or departments within the organization. The Payroll Timekeeper Coordinator ensures that all employees are accounted for and that timesheets accurately reflect hours worked.

Essential Functions:

• Manage day-to-day staffing requirements, plan and assign work schedules, gather and compile timesheet data and employee hours for submission across departments
• Ensure the accuracy of employee timecards; compare timesheets with Daily Field Reports, shift sheets, and work schedules
• Prepare and organize payroll for processing by reviewing and updating hours before payroll submission
• Track overtime hours for Non-Exempt employees; the Payroll Timekeeper may need to communicate with site leadership to verify overtime hours or missed hours, both paid and unpaid hours
• Coordinate with the site leadership and HR on employee pay discrepancies
• Perform general clerical duties including but not limited to filing, photocopying, faxing, scanning, and mailing
• Ensure that all employees are accounted for and that timesheets accurately reflect hours worked
• Ensure the accuracy of employee timecards; compare timesheets with Daily Field Reports, shift sheets, and schedules
• Assist Employees with clocking in and out via a time clock and/or timesheets
• Works with the Business Operations Team and site leadership to coordinate training schedules
• Provide general administrative and clerical support, including but not limited to:
  • Provide professional, efficient, and accurate administrative support to team members
  • Schedule appointments, meetings and take messages
  • Write and review memos and letters
  • Assist in the assembly of reports, ensuring accuracy and timeliness
  • Assist other administrative staff with overflow work
• Organize and maintain project databases
• Attend virtual meetings as needed
• Other duties as assigned

Knowledge and Skills:

• Proficient MS Office products (Word, Excel, Outlook) and scheduling software a must
• Ability to use SharePoint
• Knowledge of ADP Workforce Now payroll is a plus
• A passion/interest and understanding of technology
• Experience or comfort in a fast-paced, mission-oriented environment
• Incredible organizational skills; superb attention to detail
• The ability to multi-task and manage competing priorities under time constraints
• Ability to work independently
• Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Excellent communication skills
• Ability to speak, read, and write English
• Ability to work flexible hours. We operate 24/7/365

Education and Experience:

• High School Diploma is required; a 2-year degree is preferred
• Minimum of two (2) years' payroll and timekeeping experience required
• Bilingual in Spanish and English, preferred
• A valid Class C driver's license is required
• Must be authorized to work in the U.S.
• Must be able to travel within the Continental United States (CONUS)
• Must pass a drug test, motor vehicle record check, and background check after accepting a conditional offer of employment

AAP/EEO Statement
Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.
This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)