Accounts Payable Associate

The Accounts Payable Associate provides financial, administrative and clerical services to our growing organization(s).

This role will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Duties also include ensuring accuracy and efficiency of data-entry to support the operation-, generation-, and maintenance-of company accounts and financial statements.

Essential Job Functions

· Processing of payments, transactions and account maintenance in compliance with financial policies and procedures.

· Performing day-to-day financial transactions, including invoicing, verifying, classifying, computing, posting and recording account data.

· Scanning and appropriate upload of all invoices into accounting software.

· Preparing bills, invoices and accounts payable payments.

· Reconcile all monthly vendor account statements to ensure that all payments are accounted for and properly posted. Verify and resolve any discrepancies found.

· Verify invoices versus packing slips and all invoice entries to ensure accurate charges.

· Create invoices to customers or our sister companies for various reimbursements.

· Research, follow up, and resolve all internal or external inquiries or problems via phone, mail, fax, or e-mail in a professional manner and within established customer service guidelines.

· Monitor all past due accounts on a weekly basis and effectively communicate with the appropriate parties as needed regarding the status of customer / vendor payments.

· Daily communication with Controller / Office Manager regarding AP/AR operations, invoice status & collections.

· Maintain and update appropriate (Excel) spreadsheets.

· Assist with other accounting-related activities as requested.

· Maintain vendor w-9’s and assist in preparation of forms 1099-MISC.

· Recognize when sales or use tax should or should not be charged on vendor invoices.

· Assist in other reasonable duties as needed and assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills & Abilities

· Recent experience in accounts payable, receivable or other bookkeeping / accounting role.

· Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.

· Solid understanding of basic bookkeeping, accounting principles, fair credit practices and collection regulations.

· Hands-on experience with accounting software; Peachtree Accounting experience preferred.

· Experience in Microsoft Excel is a must.

· Data entry skills along with a knack for numbers.

· Must be extremely detail-oriented with attention to accuracy.

· Strong problem identification and resolution skills.

· Ability to multi-task, prioritize, plan, execute and see projects through to completion.

· Excellent teamwork, customer-service, organization and negotiation skills.

· Must possess a strong work ethic and high level of moral judgment for handling confidential information and monetary transactions.

· Build and maintain relationships with internal and external customers, vendors and agencies.

· Strong written, verbal, and interpersonal communication skills required.

· Positive team attitude with ability to work well independently or in a group.

· High level of proficiency with Microsoft Office suite (Word, Excel, Outlook). Understanding of how to navigate and effectively use the internet.

· Ability to read/write English at a proficient level.

Minimum Requirements

· High school diploma or GED; supplemented by two or more years of clerical accounting experience; or an equivalent combination of education, certification, training, and/or experience.

· Minimum of (3) years’ experience in accounts payable, receivable or other bookkeeping / accounting role.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

Preferred Qualifications

· Associates degree in Accounting, Finance or Business Administration.

Supervisory Responsibility

· This position has no supervisory responsibilities.

Working Conditions

Majority of work performed in a general office environment with frequent interruptions and distractions; extended periods of time sitting and viewing computer monitor. Position may require occasional availability for extended hours.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person