Office Assistant-Seasonal/Temporary-Auditor-Treasurer Department

SALARY: $18.84 hourly

ESSENTIAL DUTIES AND RESPONSIBILITIES:  The duties listed are intended only as illustrations of the various types of work that may be performed.  The omission of those specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Ability to effectively communicate with the public.
• Assisting with providing prompt, accurate, excellent customer service. 
• Performing data entry.
• Process accounts receivable, primarily property tax payments.  
• Process taxpayer address changes.
• Competency with computers, the internet, and common office software (MS Office programs).
• Working knowledge of general office equipment.
• Effectively handle conflict with members of the public and show good customer service skills.
• Sorts and distributes mail and assists with the preparation of large mailings.
• Files documents and folders.
• Ability to work independently as well as part of a team.
• Ability to use discretion and safeguard sensitive information, documents, and supplies in a confidential manner.
• Ability to perform tasks in a timely manner to meet deadlines.
• Comply with all rules and policies in order to maintain a safe work environment.
• Reliable, predictable attendance and punctuality.
• Other duties, as assigned or apparent.

Access to Not Public Data
The incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch. 13.

If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee's work assignment no longer requires access. 

REQUIRED MINIMUM QUALIFICATIONS AT HIRE
Education
High School Diploma or GED.

Experience
Must possess software skills, internet skills, and proficiency in Microsoft Office applications including Excel, Word, Outlook, and internet skills.  

Licenses and other requirements
Valid Minnesota Drivers License.

REQUIRED MINIMUM KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES AT HIRE:

• Ability to effectively communicate in English verbally and in writing.
• Ability to interact and provide high-level customer service.
• Efficient in completing assignments and meeting deadlines.
• Demonstrates a professional attitude and appearance.
• Adaptability and flexibility with regard to duties and assignments are required.
• Ability to perform tasks with accuracy and attention to detail.
• Ability to work extended hours if needed to meet deadlines.

PREFERRED/DESIRABLE QUALIFICATIONS
Education
See required minimum education qualifications.   

Experience
Previous experience working in a clerical role in a governmental public office setting.  

PREFERRED KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES

Excellent written and oral communication skills.

WORK ENVIRONMENT
Duties are primarily in an office environment.  Public Building.

HOURS
Flexible scheduling, Monday through Friday, Generally, between the hours of 8 a.m. to 4:30 p.m.    

Physical Demands can involve, but are not limited to:
Lift, push, and pull while stationary or when moving about 1 to 10 lbs. for example when performing office duties and using office equipment.  Near vision constantly for example, reading documents and computer screens.  Constant talking, hearing, and reading. Constant sitting.  Occasional moving about. Rare balancing. Handling objects, using fingers frequently. Reaching with arms occasionally.
Amount Lifted:
Amount Lifted Up to 10 lbs.:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days;
Amount Lifted 11 to 20 lbs.:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days;
Amount Lifted 21 to 30 lbs.:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days;
Amount Lifted 31 lbs. to 40 lbs.:  Not Present; Amount Lifted 41 to 50 lbs.:  Not Present;
Amount Lifted 51 to 60 lbs.:  Not Present; Amount Lifted 61 to 70 lbs.:  Not Present;
Amount Lifted 71 to 80 lbs.:  Not Present; Amount Lifted 81 to 90 lbs.:  Not Present;
Amount Lifted 91 to 100 lbs.:  Not Present; Amount Lifted 101 lbs.:  Not Present
Amount Pushed or Pulled:
Amount Pushed or Pulled Up to 10 lbs.:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 11 to 20 lbs.:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 21 to 30 lbs.:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 31 to 40 lbs.:  Not Present; Amount Pushed or Pulled 41 to 50 lbs.: Not Present; Amount Pushed or Pulled 51 to 60 lbs.:  Not Present; Amount Pushed or Pulled 61 to 70 lbs.:  Not Present; Amount Pushed or Pulled 71 to 80 lbs.:  Not Present;
Amount Pushed or Pulled 81 to 90 lbs.:  Not Present; Amount Pushed or Pulled 91 to 100 lbs.: Not Present; Amount Pushed or Pulled 101 lbs.:  Not Present;
Vision:
Near Vision:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Far Vision:  Not Present; Depth :  Not Present; Field of Vision:  Not Present; Color :  Not Present;
Contact With Others:
Works Alone:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Works with Others:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Works around Others:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Customer/Public Contact :  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Clients with Behavior Challenges :  Not Present; 
Communications:
Talking:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Hearing:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reading:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days
Basic Body Positions:
Sitting:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Standing:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Walking/Moving About:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Climbing:  Not Present; Balancing:  Not Present; Crouching:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Kneeling:  Rare: = Range: 5 min to 48 min or 2.6 to 26 days;
Crawling:  Not Present;  
Motor Skills:
Handling:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Grasping: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Using Fingers:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Reaching:  Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;
Feeling:  Not Present; Driving:  Not Present; 
Exposures To:
Mechanical Equipment:  Not Present;
Electrical Equipment:  Not Present; Pressurized Equipment:  Not Present;
Burning Material/Equip:  Not Present; Explosive :  Not Present; Radiant Energy:  Not Present;
Moving Equipment:  Not Present; Moving Equipment:  Not Present; Heights:  Not Present;
Fumes/Odors:  Not Present; Dirt/Dust:  Not Present; Gases:  Not Present

See also the Physical and Environmental Factors Form.

EXAMPLES OF EQUIPMENT USED
General office equipment, computers, and software.

OTHER
All listed above are essential functions (except desirable qualifications) of the job.

Supervision Received: Supervised by County Auditor-Treasurer
Supervision Exercised: None
Labor Group: Non-Union
FLSA Status: Non-Exempt
Grade: 3
EEO Job Category: Administrative Support
Work Comp Code: 8810

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Revised: 2025

Salary : $19