What are the responsibilities and job description for the Office Assistant-Seasonal/Temporary-Auditor-Treasurer Department position at Douglas, County of (MN)?
JOB
ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Ability to effectively communicate with the public.Assisting with providing prompt, accurate, excellent customer service. Performing data entry.Process accounts receivable, primarily property tax payments. Process taxpayer address changes.Competency with computers, the internet, and common office software (MS Office programs).Working knowledge of general office equipment.Effectively handle conflict with members of the public and show good customer service skills.Sorts and distributes mail and assists with the preparation of large mailings.Files documents and folders.Ability to work independently as well as part of a team.Ability to use discretion and safeguard sensitive information, documents, and supplies in a confidential manner.Ability to perform tasks in a timely manner to meet deadlines.Comply with all rules and policies in order to maintain a safe work environment.Reliable, predictable attendance and punctuality.Other duties, as assigned or apparent.Access to Not Public DataThe incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch. 13.If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee's work assignment no longer requires access.
SUPPLEMENTAL INFORMATION
WORK ENVIRONMENTDuties are primarily in an office environment. Public Building.HOURSFlexible scheduling, Monday through Friday, Generally, between the hours of 8 a.m. to 4:30 p.m. Physical Demands can involve, but are not limited to: Lift, push, and pull while stationary or when moving about 1 to 10 lbs. for example when performing office duties and using office equipment. Near vision constantly for example, reading documents and computer screens. Constant talking, hearing, and reading. Constant sitting. Occasional moving about. Rare balancing. Handling objects, using fingers frequently. Reaching with arms occasionally.Amount Lifted: Amount Lifted Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Amount Lifted 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Amount Lifted 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Amount Lifted 31 lbs. to 40 lbs.: Not Present; Amount Lifted 41 to 50 lbs.: Not Present;Amount Lifted 51 to 60 lbs.: Not Present; Amount Lifted 61 to 70 lbs.: Not Present;Amount Lifted 71 to 80 lbs.: Not Present; Amount Lifted 81 to 90 lbs.: Not Present;Amount Lifted 91 to 100 lbs.: Not Present; Amount Lifted 101 lbs.: Not PresentAmount Pushed or Pulled: Amount Pushed or Pulled Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 31 to 40 lbs.: Not Present; Amount Pushed or Pulled 41 to 50 lbs.: Not Present; Amount Pushed or Pulled 51 to 60 lbs.: Not Present; Amount Pushed or Pulled 61 to 70 lbs.: Not Present; Amount Pushed or Pulled 71 to 80 lbs.: Not Present;Amount Pushed or Pulled 81 to 90 lbs.: Not Present; Amount Pushed or Pulled 91 to 100 lbs.: Not Present; Amount Pushed or Pulled 101 lbs.: Not Present;Vision: Near Vision: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Far Vision: Not Present; Depth : Not Present; Field of Vision: Not Present; Color : Not Present;Contact With Others: Works Alone: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Works with Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Works around Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Customer/Public Contact : Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Clients with Behavior Challenges : Not Present; Communications: Talking: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Hearing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reading: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 daysBasic Body Positions: Sitting: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Standing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Walking/Moving About: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Climbing: Not Present; Balancing: Not Present; Crouching: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Kneeling: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Crawling: Not Present; Motor Skills: Handling: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Grasping: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Using Fingers: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Reaching: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Feeling: Not Present; Driving: Not Present; Exposures To: Mechanical Equipment: Not Present;Electrical Equipment: Not Present; Pressurized Equipment: Not Present;Burning Material/Equip: Not Present; Explosive : Not Present; Radiant Energy: Not Present;Moving Equipment: Not Present; Moving Equipment: Not Present; Heights: Not Present;Fumes/Odors: Not Present; Dirt/Dust: Not Present; Gases: Not PresentSee also the Physical and Environmental Factors Form.EXAMPLES OF EQUIPMENT USEDGeneral office equipment, computers, and software.OTHERAll listed above are essential functions (except desirable qualifications) of the job.Supervision Received: Supervised by County Auditor-TreasurerSupervision Exercised: NoneLabor Group: Non-UnionFLSA Status: Non-ExemptGrade: 3EEO Job Category: Administrative SupportWork Comp Code: 8810This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and the requirements of the job change.Revised: 2025
- Scheduling primarily the months of May and October. The tentative start date of April 28, 2025.JOB TITLE: Office AssistantDEPARTMENT: Auditor-Treasurer DepartmentSTATUS: Seasonal -Temporary SALARY: $18.84 hourlyBENEFITS: ESST (Accrue Earned Sick and Safe Time). JOB OBJECTIVES: To assist with the administration of the day-to-day operation of the Auditor-Treasurer Department and perform assigned duties related to property tax collection primarily during the months of May and October and on occasion throughout the rest of the year based on business needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Ability to effectively communicate with the public.Assisting with providing prompt, accurate, excellent customer service. Performing data entry.Process accounts receivable, primarily property tax payments. Process taxpayer address changes.Competency with computers, the internet, and common office software (MS Office programs).Working knowledge of general office equipment.Effectively handle conflict with members of the public and show good customer service skills.Sorts and distributes mail and assists with the preparation of large mailings.Files documents and folders.Ability to work independently as well as part of a team.Ability to use discretion and safeguard sensitive information, documents, and supplies in a confidential manner.Ability to perform tasks in a timely manner to meet deadlines.Comply with all rules and policies in order to maintain a safe work environment.Reliable, predictable attendance and punctuality.Other duties, as assigned or apparent.Access to Not Public DataThe incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch. 13.If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee's work assignment no longer requires access.
SUPPLEMENTAL INFORMATION
WORK ENVIRONMENTDuties are primarily in an office environment. Public Building.HOURSFlexible scheduling, Monday through Friday, Generally, between the hours of 8 a.m. to 4:30 p.m. Physical Demands can involve, but are not limited to: Lift, push, and pull while stationary or when moving about 1 to 10 lbs. for example when performing office duties and using office equipment. Near vision constantly for example, reading documents and computer screens. Constant talking, hearing, and reading. Constant sitting. Occasional moving about. Rare balancing. Handling objects, using fingers frequently. Reaching with arms occasionally.Amount Lifted: Amount Lifted Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Amount Lifted 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Amount Lifted 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Amount Lifted 31 lbs. to 40 lbs.: Not Present; Amount Lifted 41 to 50 lbs.: Not Present;Amount Lifted 51 to 60 lbs.: Not Present; Amount Lifted 61 to 70 lbs.: Not Present;Amount Lifted 71 to 80 lbs.: Not Present; Amount Lifted 81 to 90 lbs.: Not Present;Amount Lifted 91 to 100 lbs.: Not Present; Amount Lifted 101 lbs.: Not PresentAmount Pushed or Pulled: Amount Pushed or Pulled Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 31 to 40 lbs.: Not Present; Amount Pushed or Pulled 41 to 50 lbs.: Not Present; Amount Pushed or Pulled 51 to 60 lbs.: Not Present; Amount Pushed or Pulled 61 to 70 lbs.: Not Present; Amount Pushed or Pulled 71 to 80 lbs.: Not Present;Amount Pushed or Pulled 81 to 90 lbs.: Not Present; Amount Pushed or Pulled 91 to 100 lbs.: Not Present; Amount Pushed or Pulled 101 lbs.: Not Present;Vision: Near Vision: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Far Vision: Not Present; Depth : Not Present; Field of Vision: Not Present; Color : Not Present;Contact With Others: Works Alone: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Works with Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Works around Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Customer/Public Contact : Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Clients with Behavior Challenges : Not Present; Communications: Talking: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Hearing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reading: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 daysBasic Body Positions: Sitting: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Standing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Walking/Moving About: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Climbing: Not Present; Balancing: Not Present; Crouching: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Kneeling: Rare: = Range: 5 min to 48 min or 2.6 to 26 days;Crawling: Not Present; Motor Skills: Handling: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Grasping: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Using Fingers: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Reaching: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days;Feeling: Not Present; Driving: Not Present; Exposures To: Mechanical Equipment: Not Present;Electrical Equipment: Not Present; Pressurized Equipment: Not Present;Burning Material/Equip: Not Present; Explosive : Not Present; Radiant Energy: Not Present;Moving Equipment: Not Present; Moving Equipment: Not Present; Heights: Not Present;Fumes/Odors: Not Present; Dirt/Dust: Not Present; Gases: Not PresentSee also the Physical and Environmental Factors Form.EXAMPLES OF EQUIPMENT USEDGeneral office equipment, computers, and software.OTHERAll listed above are essential functions (except desirable qualifications) of the job.Supervision Received: Supervised by County Auditor-TreasurerSupervision Exercised: NoneLabor Group: Non-UnionFLSA Status: Non-ExemptGrade: 3EEO Job Category: Administrative SupportWork Comp Code: 8810This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and the requirements of the job change.Revised: 2025
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