What are the responsibilities and job description for the HR Onboarding Specialist - DHIP position at Duke University?
Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.
Learn more about us: https://dhip.dukehealth.org/about-us
JOB LOCATION
Hybrid Position - Onsite Location: DHIP Administrative Offices RTP - 4825 Creekstone Dr
Job Summary
We are seeking an HR Onboarding Specialist to perform a variety of specialized, complex activities in the coordination of onboarding for a large department. Strong emphasis on proactive problem resolution and departmental communications.
Job Duties And Responsibilities
The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.
Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.
Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.
This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.
Learn more about us: https://dhip.dukehealth.org/about-us
JOB LOCATION
Hybrid Position - Onsite Location: DHIP Administrative Offices RTP - 4825 Creekstone Dr
Job Summary
We are seeking an HR Onboarding Specialist to perform a variety of specialized, complex activities in the coordination of onboarding for a large department. Strong emphasis on proactive problem resolution and departmental communications.
Job Duties And Responsibilities
- Oversee the new hires process in a timely and reliable manner; ensure compliance with Health System policies and procedures.
- Strategically collaborate with payroll, talent acquisition, clinical orientation, background check center, occupational health, and the Duke Card office to streamline onboarding procedures.
- Liaise with partners to address onboarding-related progress or delays, providing necessary support and resources.
- Manage and organize onboarding records and files for division new hires, ensuring accuracy and completeness.
- Coordinate new hire badge requests with the Duke Card office on a weekly basis, addressing daily support needs from employees and managers.
- Submit new hire and internal transfer transactions in iForms (Duke’s iCIMS) with meticulous attention to detail, handling complex submissions proficiently.
- Manage a high volume of email inquiries on a daily basis, responding promptly and prioritizing urgent requests to maintain effective communication channels.
- Compile quarterly operational reports reflecting onboarding progress, identifying adverse trends, and offering appropriate recommendations or conclusions to drive improvement.
- Perform other related duties incidental to the work described herein, contributing to the overall efficiency and effectiveness of the onboarding process.
- Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.
- The position demands proficiency in monitoring, evaluating, sustaining, investigating, and documenting onboarding activities and payroll data, typically obtained through a minimum of five years of relevant work experience or equivalent combination of education and/or experience.
The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.
Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.
Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.
This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.
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