Accounting and Administrative Support Specialist

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities necessary for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Definition:

The Accounting and Administrative Support Specialist is responsible for daily office operations including answering the phone, front desk support, and monitoring social media; human resource operations including maintaining applicant files and overseeing pre-hire testing; and accounting support including accounts payable distribution, expense report preparation, and basic reconciliations.

Qualifications:

• Good oral and written communication skills to interact with employees, customers, and vendors effectively.
• Excellent computer skills to include Excel and Word.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to interact effectively with management and peers.
• Ability to function as a team member to foster a positive office environment.
• Strong organization skills to support company operations.
• Attention to detail to ensure accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to plan and coordinate office projects.
• Comfort with changing priorities and a dynamic work environment.

Responsibilities:

• Provide front-desk support, including answering the phones and monitoring front door entry.
• Prepare basic accounting reconciliations and reports.
• Provide basic human resource support, including monitoring job applications and pre-hire testing.
• Keep management informed by preparing and reviewing expense reports, analyzing special reports, summarizing information, and identifying trends.
• Assist with the retention, protection, retrieval, transfer, and disposal of records.
• Organize office operations and procedures, assist with human resource functions, manage correspondence, design filing systems, and monitor clerical functions.
• Other clerical tasks as needed.

Education Requirement:

• High School Diploma

Experience Preferred (but not required):

• Previous experience in an administrative office management role, human resources, or accounting function.

Job Type: Full-time

Benefits:

• 401(k) 5% Match
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Swords Creek, VA 24649: Relocate before starting work (Required)

Work Location: In person