Payroll Manager

Edlen is seeking a Payroll Manager to join the accounting team to perform and manage all aspects of the payroll administration for over 1000 union/non-union employees across 12 states. The Payroll Manager is responsible for ensuring each location meets its payroll requirements by ensuring accurate and timely payroll submission for all employees. You will work M-F, and occasionally weekends and holidays to ensure the company's payroll is processed and taxes are paid correctly and on time. Edlen's ideal candidate is a proactive planner, critical thinker, and analytical. Experience in multi-state union and non-union payroll administration. is a plus. Must have deep knowledge of wage and hour regulations. Edlen values integrity, team spirit and strong methodical and organizational skills. Your goal will be to ensure Edlen's payroll procedures are compliant, efficient and current. This role will be privy to highly confidential compensation information and will be trusted to maintain that confidentiality. Experience with Paycom payroll software is a plus. This is a full-time, on site, non-exempt position. This position reports to the Controller.

Work location: Corporate office on Sunset/Eastern

Compensation: Non-Exempt, Wage is commensurate with education, knowledge and experience plus health insurance benefits, voluntary life and matching 401(K).

Business Hours: 8 am- 4:30 pm. Working weekends and holidays may occasionally be required due to the nature of the business. Due to access to confidential and sensitive information and the requirement to process manual checks on site, the position is not hybrid or remote.

Essential Job Functions:

• Plan, perform, organize, and direct payroll duties.
• Ensure timely and accurate payroll processing on a consistent basis for union and non-union employees.
• Prepares and processes daily/weekly payroll checks.
• Manage timekeeping and payroll systems to ensure that imported and exported data is accurate.
• Conducts the necessary research to effectively resolve payroll disputes from employees.
• Respond to payroll related inquiries and resolve any issues or errors in a timely manner and friendly manner
• Maintain and improve requirements and internal control procedures for payroll processes.
• Maintain records efficiently and accurately and prepare clear and concise reports as needed.
• Remitting payroll taxes and governmental reporting.
• Handle the payroll aspects of employee onboarding and off boarding.
• Contributes to team effort by accomplishing related results as needed.
• Conduct regularly scheduled audits of payroll records to ensure continued accuracy.
• Cooperate with different departments to increase payroll service performance.
• Performs other duties as assigned.
• Manage payroll projects and collaborate with Human Resources, IT, and other applicable groups to ensure that staff are informed and trained on changes that affect Payroll.
• Handle changes to employee payroll inputs including earning codes, garnishments, deduction codes, paid leave, etc.
• Ensure payroll and timekeeping system configuration and maintenance is in compliance.
• Ensure accuracy of year-end W-2 forms and monthly/quarterly/annual tax filing
• Seeks to maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional groups.

Skills, Knowledge and Experience (KSA's)

• Critical thinking and problem-solving skills
• Time management skills and demonstrates ability to meet short payroll payment deadlines due to daily pay requirements
• Demonstrates verbal and written communication skills.
• Proactive project planner
• Attention to detail.
• Proven experience in a manager or senior payroll administrative role.
• Current knowledge of payroll procedures and IRS, DOL, FLSA and state laws
• Excellent understanding of multi-state payroll and taxes
• Experience and understanding of multiple collective bargaining wage and hour rules.
• Familiarity with payroll software (Paycom) and MS Office, especially Excel)
• An analytical mind and good math skills
• Outstanding customer service (internal and external)
• Organizational and leadership skills.
• Ability to read, analyze, and interpret complex documents and to respond to common inquiries or complaints/questions/concerns from employees or regulatory agencies.

Education

• Five-seven years related experience and/or training; or equivalent combination of education and experience that demonstrates the ability to perform the duties of the position.
• High school diploma or equivalent.
• BS/BA in Business Administration, Accounting, or related field; professional certification (e.g., CPP, CPM) is a plus.

Work Environment

Typical office environment includes ambient room temperatures, lighting and traditional office equipment. Work is independent and collaborative in nature.