Church Administrative Assistant (PT)

• Prepare all bulletins, digital and print
• Prepare and send the weekly and monthly e-newsletters
• Prepare digital assets used in worship service live streams, including graphics and video of scrolling announcements.
• Keep master calendar current
• Update the organization’s website and social media with current information, including, but not limited to, stream links, digital bulletin, current announcements, and other information requested by pastor or ministry leaders.
• Answer emails, receive physical mail and packages, answer the phone, and forward appropriate information to the pastor, congregation council officers, and other leaders
• Prepare live streams for worship services on Facebook and YouTube
• Assemble annual congregation report
• Maintain membership information and church donations using the church software system (Churchkeeper)
• Support finance team in documenting, tracking, and reconciling donations
• Maintain records and communication with outside vendors and agreements with outside groups renting space at the church
• Order supplies and receive deliveries at the church
• Other duties as assigned

• Prepare communications, including special emails or mailings, as directed by the pastor or ministerial staff. 
• Manage the phone calls, church emails, and daily mail for the church, pastor, staff, and ministry leads.
• Direct telephone calls, mail, and visitors, with sensitivity given to emergency situations.
• Create routine letters and documents as needed/requested.
• Edit and prepare weekly bulletins and other documents as requested.
• Prepare and maintain mailing lists and church roster.
• Prepare certificates for membership and life events.
• Process requests for membership transfers, withdrawals, etc.
• Implements procedures to maintain church records in electronic and hard copy formats, with emphasis given to easy retrieval of information.
• Input first-time visitor information from attendance cards into a database.
• Prepare conference reports with input from ministry leads as needed.
• Manage church calendar (paper and electronic) and event scheduling with various groups.
• Coordinate ordering of office supplies. 

• Provide support for Trustee Board for the weekday operation of the church office building usage and maintenance.
• Make calls for routine and emergency maintenance of the building as directed by the Trustee Board designee.
• In conjunction with the Trustee Board, manage relationships with vendors and service providers, ensuring that all items are invoiced and, when applicable, deliverables are filed. 
• Oversees inventory and maintenance of all office equipment.
• Ensures that all office equipment is kept in good condition and that other authorized users are properly trained on using the equipment.

• Support the work of the Commission on Stewardship and Finance by maintaining databases of members and donors and their donations. 
• Record the church’s financial intake by recording contributions in Churchkeeper.
• Reconcile e-giving with weekly intake records.
• Reconcile special offering totals.
• Prepare end-of-year statements for donors.
• File invoices and receipts for church expenses.

• Coordinates information distribution with Pastors, Boards, and Ministry Teams. 
• Prepare weekly worship bulletin and develop or coordinate production of publications (e.g., flyers, special program bulletins).
• Proofread and edit communications.
• Updates and maintains the church calendar.
• Serve as the point of contact with the webmaster for updates to the church website.
• Knowledgeable of or willing to learn the management of social media platforms such as Facebook, Instagram, Twitter, YouTube and TikTok, Hootsuite, or other social media management tools.

Salary : $17