Administrative Assistant

E n v i r o n m e n t a l C o n s u l t i n g G r o u p , I n c .

Administrative Assistant

Position Overview
Environmental Consulting Group (ECG) is seeking an Administrative Assistant. The successful candidate will work in ECG’s Elmhurst, Illinois office. The position involves word processing, technical data entry, formatting reports, assisting with proposal development, financial data entry, filing, and other administrative duties.

This position is the first point of contact for all phone customers, so it is essential that the candidate has the ability to quickly learn and convey ECG’s breadth of services. The successful candidate would work 40 hours per week (in office).

Key Responsibilities and Activities

• Answering phone calls
• Word processing
• Technical data entry
• Assisting project team with formatting reports
• Assisting senior management with proposal development
• Financial data entry
• Providing certificates of insurance (COIs) to clients
• Ordering office supplies
• Managing certifications and governmental registrations (e.g., GSA)
• Filing and other administrative duties

Required Skills
The successful candidate will have:

• A two or four-year college degree
• Excellent document editing skills
• Computer competency in Microsoft Office (Word, Outlook, Excel, Adobe Acrobat)
• A strong attention to detail and the ability to prioritize work
• The ability to occasionally work under pressure to meet deadlines
• A familiarity with requests for proposals (RFPs) & Statements of Qualifications (SOQs)
• Strong communication and interpersonal skills
• Familiarity with QuickBooks is a plus

Benefits Include:

• Annual bonus
• 401k with employer match
• Medical insurance
• Dental insurance
• Vision insurance
• Company-paid life insurance
• Company-paid training/continuing education
• 10 paid holidays
• Paid vacation and sick days

Why ECG?
Environmental Consulting Group (ECG) is an established, growing, full-service environmental consulting firm with offices in Elmhurst and Chicago. For 30 years, ECG has been a trusted provider of comprehensive environmental services for clients located throughout greater Chicagoland and the tri-state area.

As one of Chicago’s leading environmental consulting firms, ECG offers its employees excellent opportunities for professional growth. Job assignments include a variety of high-profile, challenging projects for Fortune 500 companies and nationally recognized entities. Clients include JPMorgan Chase, the Merchandise Mart, the John Hancock Center, the U.S. Army, Argonne National Laboratory, and Chicago Union Station.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have at least 1 year of experience assisting with proposals and responding to RFPs (Request for Proposals)?
• Do you have at least 1 year of experience proofreading, formatting, editing documents or reports?
• Do you have experience working within an architectural, engineering, construction (i.e. professional services) firm? (Helpful but not required)

Education:

• Associate (Required)

Experience:

• Copy editing: 1 year (Preferred)
• Document review: 2 years (Preferred)
• QuickBooks: 1 year (Preferred)
• Proposal writing: 1 year (Preferred)
• Proofreading: 2 years (Preferred)

Work Location: In person

Salary : $55,000 - $65,000