Payroll Specialist

PAYROLL SPECIALIST

Division:                                              Scintilla dba ESCO Group

Location:                                             Marion

Reports to:                                         Accounting Manager

Exempt or Non-Exempt:               Non-Exempt

Status:                                                Full-Time

Typical Working Hours:                 7:30am to 4:30pm

May be required to work extended hours including holidays and weekends due to the 24 hours, 7 days a week, 365 days a year type of service ESCO provides its clients.

Synopsis:

The Payroll Specialist is a support position within the accounting structure of ESCO Group.  This position is best described as a payroll resource.  Work executed will be for a multi-discipline accounting team.  This position requires knowledge of accounting principles.

Background and Work Experience:

To be considered, candidates should have:

• Completion of an Associate’s degree program in accounting or related discipline from an accredited college, technical school, or university and two years or more of related work or industry experience; or
  • A combination of equivalent education and or experience will be considered with solid evidence of success.
• Demonstrated experience processing payroll and reports for Bargaining Unit Employees
• Demonstrated understanding of accounting principles.
• Demonstrated to be highly proficient with computer technologies including but not limited to, Windows Operating Systems, and the use of Microsoft Office Word, Excel, and Outlook.

Preferred:

• Experience using Acumatica or other accounting software.

Responsibilities and Duties:

The Payroll Specialist will be responsible for, but not limited to:

• Setup and maintain employee files.
• Compile payroll data such as hours worked, taxes, insurance, and union dues to be withheld, and employee identification number from time sheets and other reports.
• Computes wages and deductions; posts to payroll records.
• Review wages computed and corrects errors to ensure accuracy of payroll.
• Maintain/update employee master payroll records with changes affecting net wages. (i.e. exemptions, insurance, and loan payments).
• Records data concerning transfer of employees between departments.
• Prepare periodic earnings, taxes and deduction reports.
• Keeps records of leave pay and nontaxable wages.
• Prepare and issue paychecks.
• Maintain/update Union Pay Rates as needed.
• Prepares monthly union reports.
• Prepare monthly, quarterly, and annual payroll reports.
• Assist in identifying team goals and be a key participant in achieving team goals.
• Be a key driver of process improvement for the ERC.
• Utilize, support, and enhance ESCO’s standards and best practices.
• Understand and follow all safety, conduct, and policy requirements established by ESCO and clients.
• Other duties and responsibilities as assigned or deemed necessary by management.

Interpersonal Skills/Characteristics:

• Exhibits a high level of initiative and resourcefulness.
• Earnestly looks for ways to improve skills and is a dedicated and driven learner.
• Adapts behavior to changing circumstances.
• Work produced demonstrates excellent attention to detail and accuracy.
• Work effectively with decreasing amount of assistance from others as skills are acquired.
• Excellent customer service and teamwork skills.

Travel Required:

This position does not generally require overnight travel.  Some daily travel may be required to other office locations, training, and seminars.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk or hear.
• The employee must regularly lift and/or move up to 5 pounds, frequently lift and/or move up to 15 pounds, and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee will be in a professional office environment.

**All necessary personal protective equipment is provided to meet and in some instances exceed OSHA Regulations.