What are the responsibilities and job description for the Administrative Coordinator position at Explor Crater Lake, LLC?
Crater Lake inspires awe. The lake was formed over 7,700 years ago, when a violent eruption triggered the collapse of a tall peak. The lake is fed by rain and snow, is the deepest lake in the USA and one of the most pristine on Earth. You will gaze in wonder at its blue water and stunning setting atop the Cascade Mountain Range. If you are looking for a unique place to work and have a passion for providing customer service, this is the spot for you! We offer our associates competitive pay and benefits. Along with programs that support your career growth and development with the company. Join our team at Explor Crater Lake, LLC
Job Summary
Summary: The Administrative Coordinator performs a variety of duties and liaison activities to support local Operations in meeting deadlines established by Payroll, HR and Finance teams. Additionally, this position supports local management with various projects and administrative support.
This is an onsite seasonal role from May - October 2025.
RESPONSIBILITIES:
- Works with the management team to identify staffing needs.
- Participates in recruitment efforts such as coordinating job fairs, posting job ads, organizing resumes, applications, and scheduling interviews.
- Tracks onboarding progress and assists new hires in completing their onboarding activities.
- Works with HR to ensure timely completion of I9s.
- Reviews employee timecards and submits payroll, ensuring each employee’s time is correct and coded correctly in conjunction with department leads.
- Organizes/coordinates meetings as needed.
- Audits timesheets and reports discrepancies.
- Assists employees with open enrollment activities and is familiar with benefit offerings.
- Prepares and mails outgoing packages and mailings.
- Monitors and orders inventory of office supplies.
- Maintains the confidentiality of all data entrusted to this position.
REQUIREMENTS:
- 1-2 years of experience working in a general business office role.
- Must possess a valid driver’s license and be insurable through our auto carrier.
- Basic knowledge of employment laws.
- Must be dependable, able to follow instructions, and be open to feedback.
- Proficient with Microsoft Office Suite
- Basic knowledge of spreadsheets, including data entry, sorting & filtering, page set-up and printing.
- Excellent organizational skills and attention to detail.
- Flexibility and ability to effectively function in a changing environment with a rapidly growing company.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to use tact and diplomacy to effectively communicate with the public and others.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
