Executive Assistant

Job Description

We are seeking an energetic Executive Assistant to support our Tampa Office based leadership team. Ultimately, a successful Executive Assistant should ensure the efficient and smooth day-to-day operation of our office. Dependable, flexible, and motivated with the ability to perform well under pressure and meet aggressive deadlines in a very collaborative environment.

Responsibilities

• Organize and manage team calendars
• Assist in the preparation of regularly scheduled reports
• Arrange extensive travel and logistics: domestic and international
• Calendar coordination: arrange appointments, meetings and conference calls
• Manage processes that support the daily activity of the President (e.g., reminders, folders, to-do list, organize notes that prompt calendar action)
• Plan and coordinate meetings, off-sites, and other projects domestically and potentially globally
• Prepare meeting agendas and attend meetings to create/record action items are recorded and appropriate follow up
• Maintain Brand leadership tracker for Executives
• Coordinate the Monthly Business update meeting including agenda and presentation materials
• Provide support in preparation, and in production of, material (agendas, presentations, production grids etc.) for events/meetings
• Manage confidential information using judgment and discretion
• Communicate with individuals inside and outside of department, at all levels of the organization, and welcome and direct visitors
• Produce and run reports needed
• Maintain department DTO (time off) calendar
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise across company with executive and senior administrative assistants to handle requests and queries from executive leadership
  
  

Requirements

• Bachelor’s degree preferred or a minimum work experience as an Executive Assistant (EA) for 2-4 years to a high-level executive (President, GM, SVP)
• Proven experience as an Executive Assistant for an organization of 100 associates
• Extensive successful experience booking and managing travel requests (Domestic and International)
• Knowledge of office management systems and procedures
• Advanced experience with MS Office (Excel and PowerPoint, and Outlook)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task and work in dynamic, ever changing environment
• Ability to look ahead and anticipate needs and risks
• Quick learner, self-starter and willing to learn new programs
• Sense of humor :)
• Sports fan
  
  

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About The Team

Fanatics Commerce is a leading designer, manufacturer, and seller of licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods. It operates a vertically-integrated platform of digital and physical capabilities for leading sports leagues, teams, colleges, and associations globally – as well as its flagship site, www.fanatics.com.

Fanatics Commerce has a broad range of online, sports venue, and vertical apparel partnerships worldwide, including comprehensive partnerships with leading leagues, teams, colleges, and sports organizations across the world—including the NFL, NBA, MLB, NHL, MLS, Formula 1, and Australian Football League (AFL); the Dallas Cowboys, Golden State Warriors, Paris Saint-Germain, Manchester United, Chelsea FC, and Tokyo Giants; the University of Notre Dame, University of Alabama, and University of Texas; the International Olympic Committee (IOC), England Rugby, and the Union of European Football Associations (UEFA).