Accounting Manager

The AR/AP Manager will oversee the daily operations of the AR and AP functions, in addition to managing a team up to 7 people.

Onsite- Mon-Fri (in office 100%)

Responsibilities:

Accounts Receivable Management:

• Oversee the invoicing process, ensuring accuracy and timeliness.
• Monitor and manage accounts receivable aging, proactively addressing past-due accounts.
• Implement and maintain effective credit and collection policies.
• Resolve customer billing discrepancies and inquiries.
• Prepare and analyze AR reports, providing insights to management.
• Ensure accurate cash application and reconciliation.

Accounts Payable Management:

• Manage the full cycle of accounts payable, including vendor invoice processing, payment processing, and expense reporting.
• Ensure timely and accurate payment of vendor invoices.
• Maintain accurate vendor records and resolve vendor inquiries.
• Implement and enforce AP policies and procedures.
• Perform regular reconciliations of vendor statements.
• Ensure proper 1099 reporting.

General Ledger and Month-End Close:

• Perform GL account reconciliations and analysis.
• Assist with month-end and year-end closing processes, including journal entry preparation and posting.
• Prepare and analyze financial reports, ensuring accuracy and completeness.
• Assist with audits and provide supporting documentation.
• Maintain and update fixed asset schedules.
• Assist with the preparation of financial statements.

Team Management:

• Lead, mentor, and develop the AR/AP team, fostering a positive and productive work environment.
• Assign tasks and monitor team performance, ensuring deadlines are met.
• Conduct performance reviews and provide feedback to team members.
• Identify and implement process improvements to enhance efficiency and accuracy.
• Train team members on new procedures and systems.
• Ensure compliance with all company policy.

Internal Controls and Compliance:

• Maintain and enforce strong internal controls to safeguard company assets.
• Ensure compliance with accounting standards and regulations.
• Identify and mitigate financial risks.
• Assist with the implementation of new accounting software or process changes.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 5 years of experience in AR/AP, with progressively increasing responsibility.
• Proven experience managing a team.
• Strong understanding of accounting principles and practices (GAAP).
• Proficiency in accounting software and ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks).
• Advanced Excel skills (e.g., pivot tables, VLOOKUPs, macros).
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a high degree of accuracy.
• Ability to meet deadlines.