Controller

Job Description

We are looking for an experienced and highly motivated Controller to join our team. You will play a vital role in maintaining business finances on a day to day basis, supported by an long-term external bookkeeper and our existing tax team. You will ensure the information provided to these partners is accurate, organized, and comprehensive. You will manage AR/AP, subconsultant invoice tracking, expense reports and receipts oversight for all employees, payroll, contracts, invoicing, and small team HR (employee contracts, approving PTO, reviewing time sheets, on-boarding new employee paperwork, etc). We operate three integrated LLCs inside our office, so maintaining cost tracking between three independent sets of books is essential.

Responsibilities of this Role

• Oversee and manage daily accounting functions including Accounts Payable, Accounts Receivable, cash and banking, fixed assets and other transactions via Quickbooks
• Provide weekly AR/AP approvals to Principle via existing documented process for approvals and processing
• Continue to develop and document business processes and accounting policies to maintain and strengthen internal controls and ensure quality control over financial transactions and financial reporting.
• Manage client contract documents, administer subcontractor invoices, project cost tracking, bank draws, and other construction project documentation.
• Run payroll and coordinate benefits for a team of 15-20
• Oversee insurance coverage for all three entities operated in house to ensure appropriate coverage, renewals schedule, and maintenance of all related records.
• Prepare quarterly financial statements and other financial reports, make strategic recommendations to the executive team on opportunities for cost savings or improvements.
• Coordinate with tax accountant and external bookkeeper to provide all necessary documents, reports, receipts, and fixed asset records.
• Continuously seek and implement improvements to financial processes and systems, enhancing efficiency and accuracy.
• Various related accounting and finance tasks as assigned.
• Comply with all federal, state, and local legislation

Preferred Skills and Qualifications

• 5 years of experience in Accounting or a related field. Design, real estate, or construction experience is a benefit, but not a requirement.
• Bachelor’s degree required, CPA preferred
• Proven proficiency with QuickBooks and Expensify. Experience in Click Up, Slack, and Google Workspace is a benefit.
• Detail oriented, strategic thinker with ability to challenge existing practices to become more effective, proposing and implementing solutions for the development of new or amended accounting systems, processes, and procedures
• Ability to exercise sound personal judgement in a variety of situations, with excellent verbal, written, administrative, and social communication skills
• Ability to work with equanimity under pressure to handle a wide variety of activities and confidential matters with discretion and a professional demeanor. Ability to adapt to a busy environment, comfortable with complexity.
• Ability to independently organize, plan and manage workload with appropriate communication about prioritization of tasks and realistic timelines for scheduling expectations.
• Applicants must have authorization to work in the U.S. Visa sponsorship is not offered.

About Us

Flintlock LAB (landscape, architecture, building) is a multidisciplinary consulting firm based in downtown Fayetteville, Arkansas. Flintlock was founded in 2015 by architect landscape architect Alli Thurmond Quinlan and has grown to a team of fifteen. The firm specializes in conservation pattern land planning, small and creative format housing, zoning codes, historic preservation and adaptive re-use.

Flintlock is a flexible and creative small business with a national impact and a focus on building lovable places that are sustainable socially, environmentally, and economically. We marry creative problem solving with deep technical knowledge, constantly striving to find beautiful, functional solutions. Women-owned and primarily a female team, we offer a flexible and supportive work environment.  We value responsible, self-sufficient, driven team members who thrive on direct communication and teamwork.