HR Assistant/Administrative Assistant

POSITION SUMMARY:

Under general supervision, performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs in the areas of benefits administration, classification and compensation, and employee relations; provides information and assistance to employees regarding human resources activities, process, policies, and procedures; prepares various correspondence; performs a variety of tasks requiring specialized knowledge related to area of assignment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following. Other duties may be assigned.

• Perform a wide variety of responsible clerical, technical, administrative, and office duties in support of the Human Resources Department.
• Provide customer service, both in-person and by telephone; screen and direct phone calls; take and relay messages; answer questions from employees regarding human resources issues, rules, and regulations relating to human resource management.
• Provide general clerical and administrative support to the Human Resources Department; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities.
• Maintain personnel records ensuring timely and accurate recording.
• Explain employment benefits and general terms and conditions of employment to employees and department representatives; as a backup to the Training Coordinator, conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation.
• Research, compile and analyze data for special personnel projects and reports.
• Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail; maintain inventory.

QUALIFICATIONS/REQUIREMENTS

Knowledge of:

• Basic human resources functions and procedures.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Methods and techniques of proper phone etiquette.
• Methods and techniques for basic report preparation and writing.
• Methods and techniques for record keeping and filing.
• Customer service and public relations methods and techniques.

Ability to:

• Perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the Human Resources Department.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Work under steady pressure with frequent interruptions and a high degree of employee contact by phone or in person.
• Coordinate activities and meet critical deadlines.
• Understand and follow instructions.
• Communicate clearly and concisely, both orally and in writing.

Work Environment / Physical Demands

• Work is performed primarily in a standard office environment with extensive employee contact and frequent interruptions.
• Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

This position description reflects the current assignment of essential functions, and is not meant to be all-inclusive. Duties and responsibilities may be assigned or reassigned to this job at any time, and may be modified to reasonably accommodate an individual with a disability, or for other reasons.

Job Type: Full-time

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $19