Accounts Payable Administrator

Foley Hoag is looking for an Accounts Payable Administrator to handle all aspects of the accounts payable process.

Responsibilities

• Utilize Chrome River for Expense and Invoice to review all submitted items for accuracy and compliance with firm policies; export all approved items and import file into Aderant for voucher creation; process voucher payments in a timely fashion

• Run and review Chrome reports on a regular basis to identify any outstanding items and ensure efficiency

• Monitor Chrome Help and Accounts Payable group email; respond promptly and accurately to issues and queries that arise

• Post electronic files for various charges in the appropriate software system on a scheduled basis

• Review and enter expense reimbursement requests and process payments

• Process payments to foreign vendors using Global Exchange software and load payment files to Aderant

• Prepare wire payments in banking software, order foreign drafts and bank money orders as required

• Maintain and reconcile petty cash accounts for all offices

• Appropriately record sales/use tax for multi-state locations, report and send payments on a monthly basis

• Input various soft cost entries into Accounting system; reconcile entries to the general ledger

• Assist legal and administrative departments with invoice research and provide backup for charges as necessary

• Research open invoices and respond to vendor inquiries and statements

• Follow up on outstanding checks and maintain abandoned property files

• Prepare AP reports when necessary

• Maintain Accounts Payable files, for vendor addresses, 1099 status and W-9s

• Assist in the annual issuance of 1099’s

• Cross-train on all duties to be able to assist in all AP functions

Requirements

• 3-5 years of related experience, law firm experience preferred
• Knowledge of general accounting practices and sales and use tax compliance
• Proficiency with Accounting System Software, Chrome River for Expense and Invoice (or similar accounts payable workflow software), and Microsoft Office, specifically Excel and Word.
• Experience with Trust transactions, recording receipts and processing disbursements
• Must be detail oriented, have the ability to multi-task and work in a team environment
• Must possess strong verbal and written communications skills
• Bachelor Degree, or equivalent experience

At Foley Hoag, we welcome, develop, and celebrate talented and diverse individuals in an innovative, mutually respectful, and intellectually rigorous community, and bring unique perspectives to collaborative teams that deliver exceptional advice and craft bespoke legal solutions for our clients and our world. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. We value each person for their talents, expertise, experience, and perspective.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Boston, MA: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location