Office Administrative Assistant

Job Summary:
We are seeking a detail-oriented Administrative Assistant to join our team. The Administrative Assistant will assist with Office tasks, ensuring the rest of the staff has adequate support to work efficiently. We ask that only people with QuickBooks knowledge apply.

Responsibilities:

-Act as point of contact for all Customers
- Create all Invoices in QuickBooks for our Customers
- Entering payments both checks and credit cards
- Answer and direct phone calls with professionalism and courtesy
- Enter and submit repair tickets to Service Managers
- Answer and address all incoming emails or distribute to correct person.
- Organize and maintain records by copying, scanning and/or uploading to system
- Update and maintain current Customer and Vendor Contactors
- Create and manage Excel Spread Sheets
- Maintain property files with all customer information for accounts as needed
- Maintain all Certificate of Insurance Documents

Experience:
- You MUST be proficient in QuickBooks Accounting System
- Must be proficient in Excel
- Strong computer skills including Microsoft Teams, and Word
- Professional and strong customer service skills
- Exceptional phone etiquette and customer service skills

Fountain Design Group, Inc manufactures floating fountains and does fountain and water feature service/maintenance. We are looking for a qualified person to be part of our company. You will need to assist with the daily office needs . The ideal candidate will be able to interact with customers and employees at all levels; have strong customer service skills; be efficient in time management; and demonstrate resourcefulness.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Boca Raton, FL 33487: Relocate before starting work (Required)

Work Location: In person